HR Operations Administrator

City, Manchester
Michael Page

The HR Operations Administrator will play a key role in supporting the Human Resources team with administrative tasks, ensuring smooth operations and compliance with company policies. This role is ideal for someone who thrives in a fast-paced environment and has a keen eye for detail.

Client Details

This opportunity is with a growing organisation in the Technology & Telecoms sector. The company operates within a collaborative and innovative environment, offering hybrid working arrangements to promote work-life balance.

Description

HR Administration & Employee Lifecycle

• Serve as the first point of contact for general HR queries, providing timely and accurate support to employees and managers.
• Prepare and issue employee documentation, including contracts, offer letters, contract amendments, and reference requests.
• Maintain accurate and up-to-date employee records, ensuring HR systems and files remain compliant.
• Support onboarding processes, including right-to-work checks, background screening, system setup, and induction coordination.
• Assist with offboarding processes, including issuing leaver documentation and updating HR systems.

HR Systems & Data

• Maintain and update employee data within HR systems, ensuring accuracy and data integrity.
• Produce regular HR reports, including starters, leavers, absence metrics, and headcount data.
• Support system enhancements, module rollouts, and continuous process improvements.

Recruitment Support

• Assist with end-to-end recruitment administration, including job postings, interview coordination, and candidate communication.
• Provide support to hiring managers, ensuring recruitment processes are consistent and compliant.
• Maintain and update the applicant tracking system.

Payroll & Benefits Administration

• Provide accurate and timely monthly data to payroll.
• Support the administration of employee benefits, including healthcare and pension schemes.
• Manage benefit changes and maintain accurate records.

Employee Relations & Compliance

• Provide administrative support for employee relations matters, including note-taking and document preparation.
• Assist with processes such as absence management, probation reviews, and performance management.

General HR Operations

• Manage the HR inbox, responding to queries in a professional and efficient manner.
• Support HR projects, including policy updates, system improvements, and employee engagement initiatives.
• Process HR invoices and liaise with the finance team as required.

Profile

Essential

• Proven experience in an HR administration or people operations role
• Strong organisational and administrative skills, with excellent attention to detail
• Confident user of HR systems and Microsoft Office, particularly Excel and Outlook
• Solid understanding of HR processes across the full employee lifecycle
• Demonstrated ability to handle confidential information with discretion and integrity

Desirable

• Experience using HR systems such as YouManage
• Knowledge of employment law and HR best practices
• Experience supporting payroll and benefits administration
• Previous experience working in a fast-paced, high-growth environment

Qualifications

• CIPD Level 3 qualification (or currently working towards) desirable
• Relevant equivalent experience will also be considered

Job Offer

• A fixed-term contract with a salary range of 25,200 to 30,800 per annum.
• Hybrid working arrangement: 2 days from home and 3 days in the office in Manchester.
• An opportunity to work in the Technology & Telecoms industry.
• A supportive and collaborative work environment.

If you are eager to contribute to a Human Resources team in a growing organisation, apply now to take the next step in your career as an HR Operations Administrator.