HR Support

Ruthvenfield, Perth & Kinross
ABP UK

ABP UK is a major division of the ABP Food Group with factories in Ireland, UK and Europe, ABP s commitment to excellence impacts on every aspect of its business. Our teams of experienced and reliable meat experts are passionate about building lasting partnerships in the European retail, manufacturing and food service sectors.

Our customers are the major multiples and high profile caterers and require the best 365 days of the year. That means central packing and sophisticated distribution, a revolutionary supply chain in the industry which is being led and developed by ABP. Only well-resourced companies can compete for such business.

We want the best people to work for us and we know that a supportive and friendly working environment plays a key role in attracting and retaining employees. We promote the sharing of knowledge and invest strongly in training and development.

We are currently looking for someone to join our HR team in a support role. The HR Support role provides support to the HR Manager on a daily and is the first point of contact in the HR Team on site for approx. 330 colleagues.

Come and join us as we go through a multi million pound redevelopment program.

Main Duties and Responsibilities:

• Responsible for the day-to-day administration for the department including answering calls and taking minutes at meetings
• Deal with general queries from managers/supervisors/staff as and when required and escalate if needed to HRM
• Daily absence recording and reporting and sharing information with managers as required for return-to-work interviews
• Listen to the absence line daily and log return to works and pass any concerns to HRM for referral to occupational health
• Assisting HR Manager with improving retention of work force
• Complete pre-employment checks including reference requests
• Responsible for overseeing the full recruitment process from advertising to induction
• Ensure all employees have an overall locker, personal locker and a canteen locker as per Hygiene requirements
• Audit check all paperwork to ensure file compliance
• Assistance with Ethical audits and supporting any other audits requiring HR documentation
• Ensure employee records are always up to date
• A basic awareness of modern slavery policy and assistance with worker interviews
• Develop and maintain good working relationships with your team, peers and external bodies
• Ensure all leavers are archived in an orderly manner and in accordance with legislation and internal retention guidelines and policy
• Maintain weekly communication with staff – keep televisions up to date, newsletters etc
• Liaise with Payroll to ensure all new starter paperwork and any wage changes are processed in a timely manner in line with payroll deadlines
• Administer HR-related documentation, such as contracts of employment and any others as required
• Carry out monthly accommodation inspections
• Assistance with recruitment and ongoing support for overseas workers
• HR projects as required by the HR Manager
• To always adhere to Company hygiene standards
• To ensure that you comply with the Company Health and Safety policy at all times
• Carry out any other reasonable task assigned to you to meet the operational demands of the site

Skills:

Previous experience is required within an entry level HR position or similar role as above

Strong communication skills speaking to people at all levels in the organisation. Communication styles should be adapted so that it is appropriate to the situation and those being addressed.

There must be flexibility, adaptability and ability to cope with changing priorities in the business

Desire to work collaboratively and contribute to team success.

All HR Information should be handled in a confidential manner

An outgoing and sociable character to engage with colleagues as much as possible during their employment, giving them ample opportunity to feel part of the team and practice their English if not native speakers.

Excellent attention to detail is needed for processing information correctly

Highly organised and ability to prioritise workload

Colleagues should feel able to come and speak to the HR Support as the first point of contact in absence of the HR Manager

Ability to work on own initiative.

Able to cope working in a fast paced and tough environment