Human Resources Administrator

Julie Rose Recruitment

JRRL is looking for a Human Resources Administrator to join a successful financial services client based in London. This is an excellent opportunity for an experienced HR Administrator. You will be providing HR administration support across the business and have the opportunity to be involved in all aspects of HR.

Duties for the Human Resources Administrator:

• All recruitment administration, including the preparation of job adverts, liaising with recruitment agencies, managing the recruitment Applicant Tracking System (ATS), arranging interviews and preparing interview packs
• Manage the new starters process from offer documentation and induction through to administering the probation reviews, liaising with department to ensure the process runs smoothly
• Ensure that new starters are set up on all internal systems and pre-employment checks are completed in a timely manner
• Deal with all aspects of training administration for courses and company sponsored qualifications ensuring staff attending courses receive all the necessary pre and post paperwork including joining instructions in a timely manner
• Assist with the CPD Under IDD process, maintaining up to date and accurate training records, and preparing quarterly training reports and graphs in time for quarterly meetings
• Collate sickness records, chase up outstanding Self Certificates/Statements of Fitness, ensuring any issues are brought to the attention your line manager
• Monitor the HR inbox, responding to routine queries and requests from line managers and employees in a courteous prompt manner liaising with the wider team where necessary to resolve queries
• Administer maternity, paternity, parental leave, leaver procedures and handle any related queries
• Assist with benefit renewals, and dealing with all ad hoc aspects of administration for employee benefit changes
• Assist with the preparation of salary review/bonus/promotion/termination letters
• Update both the HR systems and manual personnel records to ensure that timely and accurate information is available at all times
• Provide regular and ad hoc management information reports
• Manage Long Service Awards process
• Prepare information for Payroll to ensure all new starters, leavers and changes are captured
• Process invoices and company credit card statements, liaising with other departments and suppliers
• Provide a general administrative service for the team including post, stationery and general administrative duties as required
• Facilities administration issues including updating and maintaining registers in relation to annual contracts, liaising with suppliers and contractors to resolve queries

Person Specification for the Human Resources Administrator:

• Degree educated (minimum 2:1) ideally HR related
• 1-3yrs administrative experience in a HR position
• Knowledge and experience using HRIS, ideally Workday
• Excellent verbal and written communication skills
• Advanced in using Microsoft Office suite i.e. Word, Excel, PowerPoint and Outlook
• Highly organised with meticulous attention to detail
• Demonstrates a ‘can do’ attitude
• Ability to build effective relationships at all levels
• Appreciates and understands the need for confidentiality in dealing with all HR issues
• Is a co-operative team member
• Displays a flexible, adaptable approach and always rises to new challenges
• Remains positive despite difficulty, disappointment and when under pressure
• Builds rapport with colleagues
• Is aware of personal development needs and raises issues with manager to help improve effectiveness. Takes on board comments about development needs and is always willing to learn

This Human Resources vacancy is a fast paced, varied, and crucial role within a busy HR department offering ownership and the opportunity to get involved in projects and initiatives.

This role is a full-time, permanent position. The salary range reflects the candidate’s level of experience. The lower end of the band is suited for individuals who may require additional training to meet the role’s requirements, while the higher end is for candidates who possess the exact skills and experience outlined above