Maintenance & Installations Administrator (Permanent)

Newmarket, Suffolk
UK Mission Enterprise Ltd

About Us
Join a dynamic and professional team where your expertise in property maintenance coordination will make a real impact. We are seeking a Maintenance & Installations Coordinator to support the upkeep and safety of properties while ensuring the maintenance office runs smoothly and efficiently.
The Role
As a Maintenance & Installations Coordinator, you will play a key role in managing maintenance tasks, liaising with contractors, tracking property conditions, and supporting the Maintenance & Installations Manager in administrative and operational duties.
Key Responsibilities

• Support the Maintenance & Installations Manager in the daily operations of the property maintenance office and manage all administrative matters related to property management.
• Manage the Cherwell system to convey operational needs, tasks, and actions to the property maintenance team and contractors. Ensure tasks are completed and follow up accordingly.
• Liaise with contractors and security staff to schedule works as required. Source products and goods, providing options for selection and approval; obtain quotes and raise purchase orders.
• Liaise with the purchasing department for goods and provisions and with property finance personnel.
• Assist the Maintenance & Installations Manager in managing annual maintenance contracts and budgets.
• Serve as a primary point of contact within the department for maintenance issues, liaising with Godolphin regarding their owned properties.
• Support the Maintenance & Installations Manager by preparing presentations, taking meeting notes, filing, and undertaking project work, including research and purchasing.
• Update insurance and risk assessment statements.
• Manage property snagging lists, update existing damage reports, and general conditions. Assist with allocating work for actions.
• Maintain and update furniture inventory reports.
• Assist with setting up properties for occupation.
• Handle daily administrative tasks such as managing delivery notes and engineering reports, liaising over invoice payments, and managing petty cash and credit cards.

What We’re Looking For
We are seeking a professional with:

• Possession of a full, clean UK driving licence (Essential).
• Substantial proven experience in a similar role, with a basic understanding of current Building Regulations (Essential).
• Ability to follow detailed instructions accurately (Essential).
• High practical ability and strong numeracy skills for measuring and making calculations (Essential).

What We Offer

• A supportive and professional work environment.
• Opportunities for training and career development.
• Competitive salary and benefits package.

Apply Today!
If you are an experienced and detail-oriented Maintenance & Installations Coordinator looking for a role where you can make a difference, we’d love to hear from you. Join us and be part of an exceptional team in Newmarket!

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