Maintenance Manager

Headington, Oxfordshire
Oxford Centre for Islamic Studies

Maintenance Manager

Location: Oxford

Salary: £36,924 – £42,632 per annum

Applications are invited for the position of Maintenance Manager at the Centre.

The Role

Leading a team of three Maintenance Technicians, the successful candidate will have good experience in estates and/or building management of a similar sized institution, sufficient knowledge of relevant legislation and industry best practice , and a methodical and solution-focused approach. They will have excellent organizational skills, including balancing a varied workload, collaborating successfully with other departments, managing contractors effectively and efficiently, and prioritizing competing demands with the ability to think ahead of issues. A recognized qualification in Health and safety would be advantageous.

Main duties:

• Maintenance of Centre premises and residential properties.
• Manage inventory checks on residential accommodation for incoming and outgoing tenants/licensees.
• Manage the Centre s commercial properties in liaison with managing agents.
• Develop and implement an adequate plan for planned, routine and preventative maintenance, repairs and renewals, and respond appropriately to urgent and unpredicted repairs.
• Act as Line Manager for the Centre s Maintenance Technicians, including ensuring their appropriate training and efficient deployment and carrying out appraisals as required.
• Prepare and manage the Estates annual budget.
• Manage resources related to Estates efficiently and effectively, ensuring optimum balance between cost and quality.
• Manage the Centre s grounds maintenance contract and work with the relevant personnel to ensure agreed specifications are met.
• Manage and ensure the safe and uninterrupted operation of all water features in the Centre.
• Manage the Centre s property, corporate and residential insurances.
• Manage the Centre s electricity, gas, water utilities, business rates and council tax accounts.
• Manage the Centre s Building Management System and plants, ensuring they remain in a safe, secure and optimum functional state.
• Ensure maintenance schedules meet contractual, warranty and insurance requirements.
• Ensure compliance with all Occupational and Public H&S legislation (e.g. COSHH, DSE), and prepare all necessary Risk Assessments related to the Maintenance Department, Permits to Work and ensure all Contractors comply with obligations.
• Comply with all statutory testing and inspection regimes, including lifting equipment, mansafe systems, DSE, PAT, lightning conductors, asbestos, legionella, and emergency lighting.
• Check and test fire protections systems to ensure compliance with Fire Safety Regulations and review Fire Risk Assessments regularly.
• Regularly inspect fire safety equipment, escape routes and fire exits.
• Liaise with the lodge to ensure that all Centre members, staff and residents are fully aware of all fire safety and evacuation processes and procedures.
• Ensure adequate personal emergency evacuation plans (PEEP) are in place for people with disabilities.
• Monitor the implementation of the Centre s Health & Safety Policy and contribute to the enhancement of this and any related policies.
• Act as manager for the Centre s HMO and selective accommodation licenses.
• Advise the Home Bursar and senior management proactively about changes in legislation or official guidance related to Estates and Facilities.
• Manage renovation and refurbishment works in the Centre and its properties and the temporary realignment of service provision while works are in progress.
• Manage Estates contracts and procurement, including specification, tendering, contract negotiation, securing requisite licenses, warranties and assurances, snagging and budgeting.
• Enhance standard operating procedures and embed best practices in the Estates department.
• Assist the Home Bursar in ensuring quality control and monitoring regulatory compliance in the Housekeeping and Catering departments.
• Manage electronic and paper filing related to the Estates department in a legally compliant and easy-to-retrieve manner.
• Lead on environmental and sustainability issues across the Centre, including ensuring maximum efficiency in the Centre s energy consumption and providing regular reports and recommendations for improvement.
• Carry out on call duties as a member of the Bursarial Management Team.

Skills and Qualifications

Candidates will be assessed on the basis of the criteria set out in the section below and candidates should ensure that their application form provides evidence of how they meet these criteria.

• Good knowledge of health and safety legislation and statutory compliance, preferably with an industry recognized qualification (preferably NEBOSH
• Up to date knowledge of industry developments, best practice and relevant legislation changes including health and safety, fire and environmental health
• Proven track record of premises management, ideally in a similar environment
• Experience in forward planning and project management including reactive, routine and planned and preventative maintenance
• Proven track record of setting and working within budgets
• Demonstrable experience of managing workplace health and safety
• Proven track record of people management skills, leadership and management experience with the ability to communicate effectively with all stakeholders both internally and externally
• Excellent oral and written communication skills, including report writing and internal communication eg to share building plans and on-going progress
• Excellent IT skills including proficiency with Excel, CAD and database systems
• High degree of drive and motivation to deliver high standards
• Ability to work calmly under pressure to tight timescales, and ability to prioritise effectively and to multi-task
• Good organising skills with attention to detail
• Willingness to be flexible with hours worked and able to work outside normal working hours
• Ability to build good working relationships and to establish a collaborative style of working with effective influencing skills
• Adaptable approach to different contacts, and ability to understand different needs and sensitivities within the Centre environment

To Apply

If you feel you are a suitable candidate and would like to work for this reputable Centre, then please do not hesitate to apply.