Manager’s Assistant

AVALON MANAGEMENT GROUP LTD

Avalon is a multi-award-winning talent management, television production and live promotion group with offices in London, Los Angeles and New York. Avalon, Artists Rights Group and The Agency together represent a diverse and distinctive roster of artists including actors, comedians, writers and directors, among them Academy Award, BAFTA, Emmy, Tony and Olivier Award-winners

THE TEAM

We are looking for a Manager’s Assistant to join an office responsible for managing some of the company’s most high-profile and successful clients. This is a small, close-knit team that prides itself on being professional, organised, supportive, and fun. It’s a busy environment, but also a rewarding one.

KEY RESPONSIBILITIES

Avalon Management/Clients

• Act as the first point of contact for all work requests and offers for the Manager’s clients, ensuring key details such as dates, fees, and requirements are accurately obtained and communicated.
• Liaise with clients to discuss incoming offers and requests, ensuring timely and clear communication.
• Manage administration of client contracts, including initial negotiations and ongoing oversight.
• Invoice on behalf of clients, track payments, and chase outstanding fees.
• Maintain up-to-date records of all offers, contracts, and financial transactions relating to client work.
• Liaise with relevant internal departments (PR, Live, etc.) to ensure coordination and visibility of client activities.
• Accompany clients on work engagements where required, providing logistical and administrative support.

Internal Administration

• Prioritise, draft, and manage correspondence on behalf of the Manager and follow up where appropriate.
• Organise and manage the Manager’s diary, including appointments, invitations, and recurring meetings.
• File expenses and receipts on behalf of the Manager.
• Provide support with administrative tasks for the Manager as required, including drafting emails and letters.

Avalon Television (ATV)

• Attend ATV recordings as needed.
• Send treatments, tapes, and other materials to broadcasters in a timely and professional manner.

New Talent

• Attend comedy clubs and shows to identify emerging talent and report findings to the team.

SPECIFIC DUTIES

• Diary Management
• Diary Coordination (Room bookings, zoom links, internal cross departmental meetings, recurring meetings/catch ups)
• Logistics (Travel, accommodation, itineraries)
• Meetings (Agendas, taking and circulating action points)
• Finance (Credit card recs, car logs)
• General (Management inbox, post, Manager’s upcoming meetings, organise Sharepoint filing, Fan Mail)
• Additional resource to help with, for example, VISA applications, centralising assets for AMG & AP, updating website and bios. Make all necessary arrangements for clients to carry out work, including liaising with production teams, organising travel, producing itineraries. Connect phone calls, including conference calls.
• Draft e-mails and letters on behalf of Manager
• Go to comedy clubs/shows to identify new talent.

ABOUT YOU

• Self-motivated with excellent organisational and communication skills and a strong attention to detail. Impeccable presentation skills and ability to balance multiple tasks simultaneously.
• A keen interest in the entertainment industry, preferably comedy

WHAT WE OFFER

• Cycle to work scheme
• Income protection scheme
• Life assurance
• Pension scheme
• Employee assistance programme
• Competitive holiday allowance
• Season ticket loans
• Regular staff socials, seasonal parties, tickets for our Live gigs, Monday breakfasts and more

Avalon is committed to creating a diverse environment and proud to be an equal-opportunity employer. We encourage applications from individuals from underrepresented groups. Regardless of your race, colour, religion, sex, national origin, sexual orientation, gender identity, disability, age, or veteran status, you are welcome at Avalon.

Please send your CV and cover letter to stating MANAGER’S ASSISTANT in the subject line.

Closing date 5pm Friday 11 July