National Facilities Contract Manager

Gleeson Recruitment Group

Role – National Facilities Contract Manager
Location- UK Wide. Based from home with site visits across UK
Salary- 45,000- 54,000
Your role as a National Facilities Contract Manager:
Our client are an exciting and unique leisure organisation with 60 sites across the UK. They have now created a new role In the business as a Facilities Contract Manager where you will ensure all sites are compliant to Health & Safety and maintenance standards and you will report in to the Group Head of Maintenance.
You will manage all subcontractor relationships and will be responsible for implementing a brand new CAFM system, improving processes and tendering for subcontractors.
You will undertake quarterly reviews and provide reports on significant compliance issues, compliance tracking reports, technical issues and contractor performance reports.
Your duties and responsibilities as a National Facilities Contract Manager:

• Implementation of a third party maintenance strategy
• Implementation of robust third party tender process
• Set up an effective contract strategy that will integrate with the in-house maintenance service to maximise the uptime of hotel building services.
• Collate and produce an overarching annual PPM schedule for all hotels detailing proposed attendance and scope of works for all PPM contractor visits to enable Maintenance Managers a visibility of key critical activities on site.
• This will involve diligent selection processes, effective contract management methods, and maintaining close links with the central team and the hotels.
• Professional administration of the third party contracts, management and administration of third party Building Services contracts.
• Monitor contract expiry dates.
• Check terms of renewal applications.
• Complete contract renewals.
• Investigate invoice queries.
• Assess and track levels of statutory compliance associated with contracted services through desktop checks and on-site inspections.
• Produce a regular summary compliance report across main statutory services and illustrate levels and areas of non-compliance.
• Manage and track remedial work emanating from definitive list of statutory inspections such as, Gas, Electrical, Water Hygiene
• Transfer remedial work emanating from Inspections onto a spreadsheet and seek budget costs for work requiring third party support.
• Distribute spreadsheets to hotels and adjust to reflect completed third party and in-house tasks.
• Track outstanding work through to completion and produce reports for the Central Team.
• Manage sign-off process
• Track insurance inspection schedules and work emanating from the subsequent reports.
• Report and give central team assurance that important remedial work has
• been completed.
• Undertake contractor performance reviews in conjunction with Central Team.
• Set up standard contractor review pack to include: Safecontractor registration, professional trade accreditation, insurance certification, client performance questionnaire feedback, contractor asset condition report and breakdown/call out data.
• Create a shared learning platform to capture multiple re-active service call outs to document and resolve any long term plant or equipment faults that may impact other hotels within the group with the same set-up.
• Ensure good practices of positive contractor engagement are maintained across all sites

To be successful in your role, you should have the following skills and experience:

• Ability to manage and monitor subcontractors and compliance.
• Experience managing a multi site portfolio
• NEBOSH or IOSH
• Experience implementing CAFM systems and utilising IT systems to improve FM processes and manage costs

If you would like to discuss this role further please contact Jade Whitmore on (phone number removed) /

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