Office Administrator

Sale, Cheshire
Resource Matters Ltd

My client is a hugely successful organisation who specialise in the Engineering sector and are continuing to grow. Due to their ongoing success and expansion they have an opportunity for an Administrator to join their Contracts team.

Job description

The role will involve supporting Project Managers, Project Co-ordinators and liaising with clients, duties will include:

Checking weekly tracker of work

Confirming whether work is priced and subsequently checking time submissions against pricing

Chasing job numbers when required

. Updating cost control system with times allocated to jobs.

Prepare summaries for payroll

Expenses

Sundry duties relating to expenses including validity and rates.

Checking expense accounts activity, checking the validity of usage and ensuring costs are allocated correctly.

Invoicing

Support the billing of clients in the absence of Senior Ops/Finance support – training will be provided.

Progress with training and support to managing the billing of 1-2 large clients, ensuring timely submissions

Obtaining PO’s for invoices when required

Raising PO’s for Project Managers and checking values against budget allocated to the project / contract

General support:

PPE supply management

Organising diaries as required

Ad hoc administration duties

Experience required:

Previous experience of a similar role

Experience of working as part of a close knit team

Good knowledge of MS Excel, including familiarity with pivot tables, lookups, etc.

Experience and knowledge of basic Finance tasks

Good communication and collaboration skills both verbally and written

Flexible, enthusiastic and can do attitude

Willing to challenge the status quo if there are aspects that you consider inefficient

This is a great opportunity to join a progressive organisation with a positive and supportive culture who offer excellent future career development