Office Administrator

collaborate recruitment
OFFICE ADMINISTRATOR

Salary: Up to £27,000pa

Location: Full time office-based role based in Iver, Buckinghamshire

Our client is a well-established, specialist services business with a strong reputation for quality, compliance and long-standing client relationships across their industry. They support a wide range of commercial clients and pride themselves on professionalism, accuracy and high standards.

They are now looking for a conscientious and reliable Administrator to join their friendly, office-based team. This is a fantastic opportunity for a highly organised, computer-literate individual who enjoys being at the heart of a business, supporting senior management and ensuring everything runs smoothly behind the scenes.

This role can be offered on a full-time (35 hours per week) or part-time basis, although full-time is preferred due to the opportunity to blend wider administrative and accounts support into the position (full training will be provided for the right candidate).

Working Hours: 9am 5pm, Monday to Friday (1-hour for lunch).
Part-time hours can be considered for the right person.

Salary: £14.50 per hour (depending on experience)

Reporting into the Directors and Office Manager, you will provide comprehensive administrative support across the business, with a strong focus on document production, filing systems and general office coordination.

ADMINISTRATOR KEY RESPONSIBILITIES:
As an Administrator, you will play a central role in maintaining accurate records, producing professional documentation and supporting the wider management team. You will work closely with the Directors and Office Manager, ensuring documentation is produced to a high standard and internal systems remain organised and compliant.

• Typing quotations, letters, risk assessments, method statements and sample reports
• Producing correspondence on behalf of the Director and Management Team for client issue
• Maintaining and updating electronic and manual filing systems
• Creating new file records and assigning identification codes
• Retrieving and managing documentation in response to authorised requests
• Modifying and improving filing systems where required
• Conducting periodic file inspections to ensure accuracy and compliance
• Sorting and classifying documentation in line with company procedures
• Designing and maintaining forms linked to filing systems
• Managing incoming documentation and allocating correctly
• Applying for security clearances for staff on specific contracts
• Ordering uniforms for site staff within agreed budgets
• Supporting Health & Safety compliance alongside management
• Providing holiday and sickness cover within the office team
• General office administration including telephone, email and photocopying

Full training will be provided across all systems and processes, including specialist software.

EXPERIENCE AND SKILLS REQUIRED:

• 1 2 years administrative experience preferred
• Positive, proactive attitude with a willingness to learn and develop
• Strong aptitude for picking up new systems and processes quickly
• Strong working knowledge of Outlook, Word and Excel
• Excellent written and spoken English
• Confident typing and document formatting skills
• Highly organised with strong attention to detail
• Professional, positive personality with a proactive approach
• Comfortable working within a small, close-knit office team
• Ability to manage multiple tasks and prioritise effectively

DESIRABLE SKILLS AND EXPERIENCE:
• Sage
• Eque2 (full training provided)
• Experience within a technical or compliance-led services business would be advantageous

WHAT S ON OFFER:

• Competitive salary (up to £27k full-time)
• 35 hours per week (flexible/negotiable for the right candidate)
• 30 days annual leave (inclusive of bank holidays and shutdown)
• Company pension scheme
• Parking permit provided
• Modern office, with fully equipped kitchen area
• Supportive, friendly, small-team environment
• Opportunity to expand into accounts administration

This is an excellent opportunity for an organised, personable Administrator to join a stable, growing business where your contribution will genuinely make a difference.

If you re looking for a varied administrative role within a friendly, professional environment, we would love to hear from you!

Contact Carla at Collaborate Recruitment for more details or apply today.