Office Administrator

Hatfield, Hertfordshire
ERS Recruiting Ltd

OFFICE ADMINISTATION ASSISTANT

HATFIELD

SALARY CIRCA £35,000 DEPENIDNG ON EXPERIENCE

Our client is a prominent civils company based in Hatfield, specialising in delivering high-quality commercial projects across Manufacturing, Data Centres, Food Logistics and the Pharma sectors.

As part of their expanding team, they are seeking an organised and enthusiastic Office Admin Support professional to assist with document control, Health & Safety (H&S) support, procurement and general office administration. This role offers great potential for career progression based on the area you are passionate about. You will report to the Office Manager but will have working relationships with the whole team including the Directors.

Our client is committed to supporting the professional development of their employees. This role offers a unique opportunity to progress your career in either Compliance, Health & Safety (H&S), Document Control or Procurement, with potential to move into more specialised roles. They offer training and mentorship, as well as the opportunity to gain recognised industry qualifications, enabling you to take on more responsibility and grow within the company.

Key Responsibilities:

Document Control

• Manage, organise, and maintain project-related documents, ensuring all records are properly filed, up-to-date, and accessible.
• Implement and maintain document control procedures, ensuring version control and document compliance.
• Assist project teams with document preparation, distribution, and tracking for all commercial projects.
• Ensure that all documentation meets company standards and external regulatory requirements. Collate and manage the O&M process for the end of each job.

Health & Safety Support (H&S)

• Assist in preparing, updating, and filing key H&S documents, such as risk assessments, method statements, and safety audits.
• Ensure that all site personnel and subcontractors have the necessary certifications and documentation in line with H&S requirements.
• Maintain training records and support the team in organising H&S training and inductions for staff.
• Assist in monitoring site safety compliance and help coordinate site audits and inspections.

General Office Administration

• Handle day-to-day administrative tasks, including answering calls, responding to emails, and managing correspondence.
• Schedule meetings, prepare agendas, take minutes, and follow up on action points.
• Order and manage office supplies, equipment, and inventory to ensure the smooth running of office operations.
• Assist with basic finance-related tasks, including invoice tracking and expense management.

Team & Project Support

• Provide general administrative support to project managers, site teams, and the wider office team.
• Ensure personnel records are maintained and kept up-to-date, including contracts, certifications, and training documentation.

Skills & Qualifications

• Previous experience in an administrative role, ideally within the construction or commercial project sectors.
• Great organisational skills with attention to detail to ensure you have the foundations to learn document control systems and procedures.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and experience with document management systems.
• Ability to handle multiple tasks and prioritise effectively.
• Excellent written and verbal communication skills.
• Ability to work well in a team as well as independently.

Benefits

• Competitive salary based on experience.
• 25 days holiday plus bank holidays.
• Professional development and training opportunities to advance your career.
• A supportive and inclusive workplace.

Should this excellent Office Admin Assistant opportunity be of interest to you, please forward your CV to Anna Maguire.

Whilst we will endeavour to contact you following your response, occasionally due to the high volume of applications this cannot always be possible and we are only able to contact shortlisted candidates. We will keep your details on file and may contact you with future opportunities.