Office & Facilities Coordinator

Thetford, Norfolk
Noodle Talent Partners

Noodle Talent Partners are delighted to be exclusively working with a fantastic organisation based in Thetford, Norfolk, recruiting for the newly-created position of Office & Facilities Coordinator to join the team.

This is a Permanent, Part time position, working 25 hours per week, preferably Monday to Friday 9am/9:30am to 2pm/2:30pm (potential for some flexibility on these hours)

Within this varied position, you will carry out a range of responsibilities to ensure the smooth running of the office and ensuring facilities are maintained to high standards for staff and visitors. As a newly created role, there will be an opportunity for the position to evolve around the successful candidate and for the individual to contribute ideas for improvements too.

What will the role involve?

Overall responsibility for facilities including budget setting & forecasts, coordinating the premises, reception, building services, maintenance, office equipment, office supplies and vehicles, ensuring continuity, safety and value for money.

• First point of contact for facilities queries, prioritising requests from staff regarding repairs and improvements
• Lead on producing the Estates Strategy, reviewing and considering opportunities to increase income by utilising the facilities on premises, whilst minimising the impact on staff and business operations and considering both financials, sustainability, health & safety and environmental impact.
• Managing reception- Answering phone calls, greeting and signing in visitors, issuing them with the correct badges
• Maintaining a welcoming and professional reception area, considering ways to improve the area
• Handling office contracts including cleaning, security, waste and lease agreements, along with procurement for office stationary & supplies, identifying the best value for money and alignment that with sustainability values
• Coordinating meeting room hire including all bookings, requests, diary management, associated administration and invoicing, ensuring rooms are set up and cleared as required.
• Handling fleet requirements for company vehicles including MOT, Tax and Insurance. Recording all mileage made for the company by car, train and flights to ensure minimal sustainability & environmental impact.
• Managing the post, liaising with couriers for quotations and handling delivery queries. Contacting Royal Mail to ensure the post is collected in line with contract agreements. Dealing with faults for the franking machine.
• Working in line with Health & Safety protocols as guided by the Health & Safety Manager
• Coordinating effective schedule of the maintenance operative and gardners as required, ensuring work is complete efficiently

What skills and experience are we looking for?

• Minimum of 2 years experience in either facilities or office management
• Excellent interpersonal skills, communication and collaboration with others
• Strong organisation skills with ability to manage own workload independently and proactively
• Business acument with ability to problem solve and present considered ideas for continual improvement
• A professional individual with a strong work ethic who is passionate about making a postive impact
• Preferably experience in supplier or contract management
• Line management experience would be desirable, although isn’t essential

What’s in it for me?

• Salary of 22,052 per annum (full time equivalent of 32,637) – possibly flexible
• 25 days annual leave plus bank holidays (pro rata for part time). Annual leave allowance increases with service.
• Free onsite parking
• Staff team building, groups and social events
• Life Assurance 4x salary
• Enhanced Sick Pay and family policies
• Employee Assistance Programme. Health Cash Plan with discounts and money back for dental, optical and specialist treatments. Free eye tests and glasses contribution
• Discounts on retail and leisure. Cycle to work scheme
• Company discount
• Working with an employee that values their staff, diversity, inclusion, sustainability and environmental impact.

If you are interested in this fantastic opportunity, please ensure your CV is up-to-date with all relevant experience and apply online using the link below.

All applications will be reviewed, and shortlisted candidates will be contacted with more information.

Opportunity managed by Noodle Talent Partners, Norfolk

Office Manager Facilities Reception Business Manager Estates Buildings Management