Office Manager

Hereford, Herefordshire
Recruitment Helpline Ltd

An excellent opportunity for an Experienced Office Manager to join a well-established company.

Job Type: Full-Time, Permanent.

Salary: £30,420 – £34,476 Per Annum, Depending on Experience.

Location: Hereford HR2.

Schedule: Monday Friday.

About the Company:

Formed originally in June 1985, they are able to undertake a wide variety of contracts both big and small to include such items as tanks, platforms, pipework, handrailing, staircases, security shutters, gates and balustrades to name but a few and provide the highest quality bespoke metalwork from one-offs to ongoing contracts.

They are looking for an Office Manager to join their friendly team ensuring the smooth day to day running of the office. This role includes administrative responsibilities, financial management and general office support.

Role Responsibilities:

• Sales ledger: processing sales invoices, credit notes and customer statements, performing credit control and resolving any customer discrepancies.
• Purchase ledger: processing invoices, reconciling supplier statements and resolving discrepancies with suppliers.
• Typing quotes, method statements and risk assessments as and when required.
• Working closely with customers to ensure all requirements are met to a high standard and dealing with queries which may arise from time to time.
• Maintaining accurate records and various databases including job cards, quotes and purchase orders.
• Mentoring and assisting staff with training as necessary.
• Ordering consumables and monitoring stock levels.
• Maintaining Financial Records: petty cash, expenses, processing payments, income and receipts, credit card transactions and bank reconciliation.
• Producing management reports to the Managing Director to analyse various aspects of business performance.
• Managing payroll using Sage 50cloud payroll software; pension uploads, P60s and statutory year-end returns, tax code changes, starter and leaver forms, maintaining employee records and engaging with HMRC, Sage and NEST and compliance with GDPR.
• Quarterly VAT Return submission.
• Assisting Accountants with Year End.
• Responsible for maintaining compliance with UKCA marking to BS EN 1090 keeping all documentation updated and organised to ensure excellence and quality across all processes including purchase orders, material traceability and non-conformities to meet specific standards in the preparation of an annual audit.
• To assist in providing an outstanding Health and Safety focus throughout the company, to ensure all legislation, compliance and standards are adhered to, submitting documents and necessary paperwork to SafeContractor annually to maintain accreditation.

Candidate Requirements:

• Microsoft Office and Outlook
• Sage 50 Accounts and Payroll software (or equivalent)
• Minimum of 3 years experience in a bookkeeping or accounts role
• Desired qualifications to AAT Level
• Ability to work within a small team and independently
• Strong attention to detail
• Organised and able to meet deadlines and prioritise workload
• Deal with workday interruptions due to varying duties
• Approachable with a willingness to help

Trustworthiness, efficiency, confidentiality and reliability

Great communication skills

Company Benefits:

A supportive and collaborative team environment

Full training will be provided

Immediate start

Company Pension

Free on-site parking

If you feel that you have the relevant skills/attributes to fulfil this role then please apply now!

The company is an Equal Opportunity Employer that does not discriminate based on race, religion, sexual orientation, age or disability. The employer welcomes applications from all candidates who match their requirements and their decision for employment will be based purely on your skills/qualifications.

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