Office Manager

Reading, Berkshire
Fortis Recruitment Solutions

My SME Engineering / Manufacturing client based close to Reading is looking to recruit an Office Manager on a full time, permanent basis.

It is essential for the role that candidates have experience within HR as this will take up at least 60% of the duties.

This role is crucial to the smooth running of the business, and you will be at the heart of the organisation, pulling together every single job role within it. You will require a very broad skill set to meet a wide variety of duties, be highly organised, able to work in a structured way and able to tackle a myriad of different tasks and duties – often juggling several at the same time.

Specific Accountabilities:

• Good secretarial and IT related skills.
• Excellent written and communication skills and an ability to work closely with other departments.
• Experience of HR and employment legislation.
• Support the Directors and other team members in terms of job specifications, recruitment, induction, appraisals as well as ensuring we keep up to date with HR legislation and policies.
• Be aware of employment trends both geographically and industry specific.
• Be required to organise meetings and events, possibly even chairing meetings.
• Maintain offices and facilities and undertake policy work such as health and safety and data protection, as well as working with others on research and project management.
• Some basic finance or book-keeping experience could be an advantage. You will also be required to cover other areas as and when required.

HR:

• Determine staffing needs.
• Oversees the preparation of job descriptions, drafts advertisements and interviews candidates.
• Preparing of starter information, offer letters, contracts, induction paperwork, new starter packs and training plans.
• Oversees the monitoring of employee performance and career development.
• Sourcing and booking of training courses.
• Develop and implements policies on issues such as working conditions, performance management, equal opportunities, disciplinary procedures and absence management.
• Advise on pay and other remuneration issues, including promotion and benefits including pay benchmarking, salary reviews.
• Deals with grievances/disciplinary issues
• Advising on absence management, time keeping including back to work interviews.
• Maintenance and upkeep of holiday charts.

Office management:

• Annual insurance renewal negotiations.
• Office sundries and management of cleaning contracts and heating monitor.
• Negotiating utility contracts, monitoring usage and checking of invoices.
• Organisation of IT support and new hardware/software when required.
• Change of back up tapes daily.
• Maintenance of passwords and security on IT systems.
• Ensuring maintenance of GDPR data.
• Maintaining and enhancing current filing system and storage both electronic and manual records including storage and disposal of all office records.
• Diary management to co-ordinate meetings.
• Booking travel/accommodation.
• Booking of office lunches.
• Arranging of company functions.
• Maintain key holder information and deal with alarm company.
• Manage and monitor CCTV system.
• Cover accounts Administrator on booking of transport and raising of despatch paperwork.
• Manage office cleaning sub- contractors.

Health and Safety:

• Office health and safety representative.
• Attendance at health and safety meetings and ensure relevant actions are completed.
• Assist in accident recording and reporting.
• Maintenance of health and safety information.

Other:

• Supporting Maintenance with project work on building and machinery.
• Management of laundry contract and issuing of uniforms.
• Arranging waste collections (oil, wood, recycling).

Competencies

Candidates must hold a HR qualification or sufficient relevant experience in HR. You must be computer literate with Microsoft office (Word, Excel, Powerpoint etc).

Standard office hours are 08.00 – 16.30 Monday to Thursday and 08.00 – 15.00 on Fridays covering 38.5 hours per week. There is some flexibility with start time and this could be adjusted to 08.30 / 09.00 and hours adjusted accordingly.

An attractive salary of £35-45k is on offer for the right candidate and will very much depend on experience.

In addition, my client offers an attractive PRP (Profit related pay) which is worth an additional £8-10k per annum conservatively.

Please send your CV for immediate consideration and interview.

GDPR:

In line with the GDPR legislations by applying to this vacancy you are agreeing that Fortis Recruitment Solutions can hold/store your data and contact you in regards to this vacancy, or any other suitable vacancies that arise. If you have any concerns/questions in regards to your data and how it is used/stored please refer to our privacy policy page on our website – Fortis Recruitment Solutions Limited. You also have the right to remove your data/cv we hold by visiting our website. (Fortis Recruitment Solutions Limited)