Office Manager

Inverness, Highland
Castle View Personnel

Title: Office Manager

Type: Permanent

Hours: Full Time (Monday Friday) Part time also considered

Location: Inverness

Salary: £32,000 – £35,000

Summary:

Our client is looking to appoint an experienced Office Manager to join their team based in Inverness. This is an excellent opportunity for a highly organised and motivated individual to lead a team in providing a range of administrative and secretarial support services with a professional office environment.

Duties include:

• Oversee office operations, client support and facilities.
• Manage relationships with various department Managers and external contacts.
• Coordinate day-to-day maintenance, repairs and purchasing of office supplies.
• Oversee compliance & risk management including strict health and safety legislation, fire safety, and workplace audits.
• Ensure compliance with GDPR and other data regulations focusing on strict client confidentiality.
• Manage accurate digital and physical legal file archiving systems.
• Personnel duties including staff recruitment, training and support.
• Supervise the administrative team, including Receptionists Secretaries, and Assistants.
• Manage staff rotas and arrange cover.
• Assist with workflow planning and office setup.
• Updating and maintaining accurate and confidential HR records.
• Company administration including arranging Insurances.
• Budgeting and monitoring office expenditure including invoice approvals.
• Liaise with the finance department regarding supplier contracts and payments.
• Deal with a range of suppliers.

Person Specification:

• 3+ years supervisory experience, preferably within a professional services environment.
• High levels of numeracy and literacy.
• Ability to manage and motivate others.
• Strong organisational skills and the ability to delegate effectively.
• Proficiency with Microsoft Office (Word, Excel) and the ability to learn new systems with ease.

Attributes:

• Ability to work with discretion when managing highly sensitive case files and data.
• Strong leadership skills to confidently direct and develop support staff.
• Excellent communication and multi-tasking skills.

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