Office Manager

City, Leeds
Coleman James

We are working alongside a National Leading M&E Contractor who are seeking an Office Manager to join their team in West Yorkshire. This is a fantastic opportunity to join an industry leading company where you will become an instrumental part of the team working closely with and supporting the Regional Director and Senior Management Team.

If you are looking to join an established yet growing business with a great culture, we would love to hear from you.

The Office Manager is primarily responsible for the administrative and procedural support to the Contracts Teams and will be responsible for the management and co-ordination of the Admin Team. This lead role will bring extensive experience through practice and delivery to drive exemplary support, assisting the Senior Management Team to deliver the strategy and future aspirations of the department and wider business capability. This role would see you join an enthusiastic and established team who are driven to meet targets.

Duties include:

• Oversee the day-to-day delivery of the contracting department, liaising with engineers and senior management to ensure support is delivered in a timely, efficient and appropriate manner to meet the needs of the department
• Support Engineers and Site Managers with the production and collation of Quality, Health, Safety and Environmental documentation
• Provide general administrative support to all employees
• Oversee the organisation of courses and training for the department
• Enforcing office policies and procedures to ensure that systems are being adhered to
• Managing the reception Teams calls and the reception desk
• Overseeing the booking of travel and hotel accommodation for management and site teams.
• Compile monthly reports including outstanding training, accident stats, and subcontract hours worked.
• Ensure that all project documentation is in line with company policies and standards, are maintained and accurate and are available to all key stakeholders, clients, consultants, subcontractors and internal project teams who need them.
• Provide a seamless flow of accurate information to those who may need it. This includes performing key tasks such as uploading, editing, printing and distributing drawings, specifications and reports etc.
• Set up, maintain and organise the project filling structure on Microsoft Teams and Sharepoint
• Preparing information required for all health & safety and quality audits both internally and externally
• Co-ordinating and managing general building maintenance, i.e. fire alarm and intruder alarm testing.
• Introducing new employees to the business by way of an office inductions
• Undertake other tasks commensurate with the role

Requirements:

• Experience of managing a team
• An ability to deal with sensitive and confidential information
• Experience of implementing electronic document management systems
• Work independently without regular direct supervision
• Must have strong interpersonal skills and ability to work in a team environment
• Ability to build and maintain good working relationships with clients and internal teams
• Proficiency in Microsoft Office programmes
• An operational knowledge of general office management systems and procedures
• Excellent communication and people skills, both written and verbal
• Excellent time management skills and the ability to prioritise work, with an emphasis on attention to detail

If you are interested please send your CV to Ben