Office Manager / Administrator

Recco

About Us:

Our client is a leading construction company specializing in the creation of exquisite luxury residences in London. We are looking for a highly organized and detail-oriented individual to join our Office Manager / Administrator.

The Role

Assisting the MD and management team with all aspects of administration, contributing to the smooth operation of the business.

Duties include:

• Support Managing Director and Management Team with the overall smooth running of the office.
• Assist the project Project Managers to estimate and adhere to proper budgets, create project schedules, and communicate project updates.
• Assist in the direction of subcontractor, vendor, and supplier process by assembling bid packages including scope of work, bidding process, and needed construction documents.
• Maintain accurate work logs of construction activities, job information sheets, and project team timetables.
• Oversee construction contract administration and submittal log processes to ensure that the contract document requirements are met throughout the construction experience
• Enforce quality control process measures that ensure compliance with contracts, building, and code regulations.
• Perform cash management, some payroll, and billing tasks – prepare invoices, subcontracts, change orders, work orders, purchase orders, and punch lists
• Assemble the closeout package including maintenance agreements, equipment information, warranties, and contractor contact information.

Requirements:

• 1 years experience in an administrative role within the construction industry
• Strong IT expernence including MS Office and Zero
• Positive, outgoing, can-do attitude.
• Passion to learn, grow and develop.