Operations Administrator

Ipswich, Suffolk
Opus Perm

Our client is the fastest growing multi-services facilities management company in the UK. Their passion is putting staff and customers at the heart of everything they do. This is a fantastic time to join a growing business.

The role:

We have an amazing opportunity for an Operations Assistant to join are growing team in Derbyshire.

• Support with the answering Client, colleague and manager queries.
• Support Manager administration duties including change of contract, leavers, electronic filing, writing and sending letters, payroll queries etc
• Support the management team with recruitment activities such as supporting/conducting interviews and assisting with administration as required.
• Support the process of new starter induction training for newly appointed Colleagues (supporting the resources available within the operational team)
• Manage Personal Data, in accordance with General Data Protection Regulations (GDPR) and internal process.
• Coordinate compliance site training requirements as detailed from the H&S training compliance data
• Coordinate and issue general communications
• Support Area managers with the contract renewal process
• Reconcile billing and purchase orders for third party suppliers – monthly
• Support finance colleagues with billing and debt related issues
• Be the initial point of contact for general enquires, ensuring these are dealt with and/or directed timely and as appropriate
• Support at Management meetings and produce reports and KPI stats as required
• Develop a thorough understanding and knowledge of Company systems and assist colleagues
• Produce mobilisation trackers for new Contracts
• Process orders for machinery/equipment
• Update asset lists (site related, IT related, fleet related)
• Maintain equipment/machinery repair logs
• Maintain records for PAT
• Assist the Area Manager in the allocation of site cover.
• To undertake other duties and responsibilities as required

Requirements:

• Administrative experience
• Excellent client communication skills
• Proficient IT Skills
• Great time management