Operations and Data Officer- Living Wage Foundation

CITIZENS UK
Citizens UK

Citizens UK is the UK’s biggest, most diverse and most effective people-powered alliance. We bring communities and local organisations together to work on issues that matter; from campaigning for zebra crossings on dangerous roads, to reforming the immigration system, to the Living Wage campaign. We have a track record of winning change through hundreds of local and national campaigns. We know everyday people have the ability to shape the world around them. We believe that through developing local leaders, we can drive nationwide change and create community-led solutions to big and small problems.

Our Sponsor Refugees team fits within our ‘Migrants and Refugees’ theme of work, which combines place-based and multi-issue organising through our Migrants and Refugees Organising (MARO) team, and effective national campaigns, alongside the pioneering community sponsorship of refugees. Staff joining Sponsor Refugees are joining a thriving team that works collaboratively with the wider Migrants and Refugees theme and with a range of other Citizens UK teams.

Our MARO team fits within our ‘Migrants and Refugees’ theme of work, which combines place-based and multi-issue organising, with effective national campaigns, and the pioneering community sponsorship of refugees through our Sponsor Refugees team. Staff joining MARO are joining a thriving team that works collaboratively with the wider Migrants and Refugees theme and with a range of other Citizens UK teams.

Living Wage Foundation

The Living Wage is an independent movement of businesses, organisations and people who believe that a hard day’s work deserves a fair day’s pay. The Living Wage campaign was launched by London Citizens in 2001 and aims to ensure low paid workers have enough money to get by and enough time for community and family life.

The Living Wage is an hourly rate calculated according to the basic cost of living in the UK that employers choose to pay on a voluntary basis. The Living Wage Foundation recognises and celebrates employers that pay the real Living Wage through an accreditation programme which awards the Living Wage Employer Mark.

The independently-calculated rates are announced during Living Wage Week each November when we celebrate our growing network of Living Wage employers. There are now more than 15,000 accredited Living Wage employers across the UK which has secured pay rises for over 475,000 employees.

The Living Wage Foundation is part of Citizens UK – a community organising charity which works with a broad base of institutions across the political spectrum. At the Living Wage Foundation, we take a deliberately broad-based approach and accredit all organisations who pay the real Living Wage to their directly and indirectly employed staff and are committed to tackling in work poverty. As a team we work across a range of industries and sectors to achieve this mission. We seek pragmatic coalitions in order to progress specific campaigns, and partnership around a particular issue such as Living Wage, does not imply an endorsement of broader purpose and policies.

Purpose

At Citizens UK, our organisers and project staff work within communities to develop leaders, strengthen organisations, campaign for change and organise across difference. There are various project roles and operational, communication, finance and HR roles that support the organisation and project staff and organisers to deliver on this mission and work. This work is rewarding and can be challenging; it requires a personal commitment to inclusion, a willingness to listen and disagree respectfully, and an interest in working in an organisation where our staff, member institutions and leaders will come from a diversity of backgrounds and often hold views that may be very different from our own. More information about how we operate within this context and build trusted relationships across difference can be found on our website and is covered in induction. Onboarding and navigating this relational culture, and type of work, is supported by line managers and further training.

The Living Wage Foundation has an exciting opportunity to join our dynamic team as an Operations and Data Officer. We are looking for a highly motivated and organised individual to help maintain, develop and continuously improve our data and systems. The role will be an integral part of the Living Wage Operations and Insight Team, providing technical support to ensure the integrity of our systems, and supporting with development projects.

The Operations and Data Officer will need to be highly numerate and have great analytical skills to support our monitoring and evaluation functions, working with the Head of Operations and Insight on financial and budgeting management, reconciliation and forecasting for the Living Wage Foundation. The suitable candidate will be detail-oriented, be able to demonstrate their ability to seek out improvements and problem solve creatively and have experience working with Salesforce or equivalent CRM systems.

Main Responsibilities

Working as the Operations and Data Officer- LWF for Citizens UK, reporting to Senior Data & Operations Manager, LWF, your main responsibilities will include:

Project Management

Deliver work targets on time and to standard to support the Foundation’s data and systems:

• Support the day-to-day operations and management of all systems within the Living Wage Foundation designed to enable the functioning of Living Wage accreditation schemes.
• Proactively seek out systems improvements to make our processes more efficient so the Living Wage Foundation continues to provide an excellent service to the Living Wage network.
• Provide operational support for all aspects of the accreditation and recognition systems, including identifying and fixing errors.
• Maintain integrity of Salesforce database; identify and source incomplete information within the database; take responsibility for tidying, cleansing and backing up existing data.
• Support maintenance of integrated systems, including syncing data to Act-On and the website.
• Work with Operations and Data Manager to keep templates, forms and related communications materials up to date
• Manage merchandise administration including email inbox, day to day queries, and Shopify administration.
• Support Operations and Data Manager to manage budgets for external contracts (e.g. with developers and suppliers).

Learning and expertise

• Keep up-to-date with functional good practice and technical updates to all our systems, including within the third sector.
• Support with network data enquiries, including analysing data, creating Salesforce reports and dashboards for colleagues.
• Work with colleagues to identify learning & development needs and support Operations and Data Manager to develop and deliver inductions, training and guidance to meet requirements.
• Keep internal training manuals up to date to ensure the Foundation’s team can access clear and consistent information about our systems and processes.
• Support Operations and Data Manager to monitor the impact of internal trainings, support, resources and guidance – update and improve internal support offer as required.

Communications

• Create and write dashboards and reports to support the analysis of our performance.
• Champion systems throughout the organisation and advocate for systems-based solutions. Offer ad hoc guidance to the team and help communicate any changes to systems.
• Run systems surgeries for colleagues to answer ad hoc enquiries and support learning.

Develop and manage external relationships

• Communicate effectively with our external contractors (e.g. merchandise suppliers) to ensure contracts are fulfilled in a timely manner.
• Help identify suitable new suppliers to meet organisational need.

Develop and manage internal relationships

• Support Operations and Data Manager to identify technical solutions to meet organisational requirements.
• Monitor and respond to operations and data enquiries from colleagues.
• Work effectively with colleagues across Citizens UK, actively participate in the team and organisational wide events.

Income and resources

• Maintain Salesforce data integrity to support accurate and timely invoicing. Help ensure the integrity and safety of our data advising wider organisation on best practice where appropriate.
• Support Operations and Data Manager to track expenditure for Shopify and merchandise suppliers.
• Contribute to plans and proposals to grow sources of income or resources.

Contribute towards Citizens UK’s strategic objectives

• Responsibility for delivering agreed areas of the Foundation’s work plan.
• To work collaboratively with the LWF team and across Citizens UK to ensure that we are meeting the expectations of our network and stakeholders.
• Display self-awareness of DEI issues and good practice, considering impact on direct reports and stakeholders.
• Understand how your role contributes to the purpose of the Foundation and the core mission of Citizens UK.
• Implement Citizens UK’s and the Foundation policies, procedures, and values in own work and that of the team.

Personal Specification

(D) Desirable, (E) Essential

Qualifications

• Degree or equivalent professional qualification or experience (D)

Experience

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