Operations and Fundraising Manager

Migrant Democracy Project
We are looking for an experienced administrator and grant writer who is passionate about migrants rights and democratic reform to start working in March 2026.

We are looking for a part-time Operations and Fundraising Manager to support our Executive Director and staff team in the day to day operations of the organisation, including office tasks, support with reporting and fundraising, diary management and administrative support.

Our organisation

Migrant Democracy Project (MDP) is building migrant power in the UK. We want all residents, no matter where they are from, to have the right to vote, use the power of the vote, and get elected to build a society rooted in justice, freedom, and solidarity. A society where migrants interests and needs are heard, included and represented in all levels of UK politics.

Contract

This is a fixed term contract for 12 months (with the possibility of extension depending on future grants), £37,000 pro rata (£22,200 per year), with an early March 2026 start. We are open to this being a PAYE or contractor (self-employed) position.

Benefits include:

• 25 days of paid annual leave pro rata, plus bank holidays. In addition, the MDP office closes for two paid weeks over Christmas and New Year.
• 4% pension (3% employer and 5% employee contributions)
• Access to training and mentoring opportunities to develop in the role, if needed.
• Flexibility in working hours and TOIL.
• Central London office space.

We are looking for an administrator who can work the equivalent of 3 days per week hours flexibly, adapting to the needs of the organisation. When work is carried out by any Migrant Democracy Project employee outside normal working hours, time off in lieu is applied.

Location and working hours

Migrant Democracy Project s office is in Vauxhall, London. Staff have daily access to the office and the team co-works from there regularly. This role can be done remotely, however, we expect the role-holder to join the team in-person for strategy days which happen every few months.

This is part-time role at 0.6 FTE. Working days are flexible, equivalent to 3 days per week between Monday to Friday, as long as most of the hours match MDP s usual working hours (9:30 am – 5:30 pm). The role holder can also have different working days on different weeks as long as that is communicated well in advance and noted in the team calendar.

The role is based in the UK and open to individuals with an existing right to work in the UK.

Responsibilities

We are looking for a strategic Operations and Fundraising Manager who can skillfully identify the organisational and team needs and can propose and implement solutions, ranging from project management tools, HR systems, and other systems tools. The ideal candidate will be scanning the horizon, ensuring the organisation has the appropriate policies and thinking long-term about its financial and organisational needs.

Lead the Operational Management of Migrant Democracy Project

• Review existing operational policies and procedures, identify improvements and updates, and implement them to ensure the smooth running of Migrant Democracy Project.
• Lead the development and implementation of operational infrastructure, including systems for project management to ensure efficient progress of the organisation s objectives.
• Ensure Migrant Democracy Project is in compliance with relevant policies, including data privacy, safeguarding, risk register, and others and support the team in implementing them.

Lead on People Management and Recruitment

• Implement and manage all people and culture functions and internal processes including systems for leave, TOIL, employment contracts, and other identified needs.
• Support the Executive Director with recruitment processes, such as job vacancy promotion, sifting application forms and booking interviews.
• Ensure all members of staff, including consultants, have all their documents, including contracts and consultant agreements, up to date and that systems are in place to support the team to navigate probation and contract renewals.

Fundraising and Evaluation

• Identify grant opportunities for the organisation, manage application deadlines and work with the staff team to support writing grants.
• Maintain MDP s grant database up to date and manage Google Drive grant documentation folders, including supporting the Executive Director to meet funders requirements such as quarterly reports.
• Manage and track staff budget sheets for grants, working with the Finance Manager.
• Support the Executive Director and all team members in writing progress reports to funders, both when required and proactive updates to all funders.
• Implement an evaluation system to be able to measure and report on outputs required by each grant.
• Liaise with MDP s staff team to collect data for evaluation reports.

Lead on online systems for the team

• Manage MDP s Google Drive folders, ensuring information is up to date.
• Manage staff access to shared workspaces and folders.
• Manage staff accounts, such as creating new emails and managing permissions.
• Manage MDP s generic info inbox and direct queries to relevant staff where applicable.
• Support the Executive Director with new staff onboarding and manage their Google Suite access.

Diary and Office Support

• Support with booking rooms and team meetings as needed e.g. team Strategy Days.
• Create a calendar of relevant MDP events for all staff and support the team s long-term project planning.
• Manage travel and accommodation booking for MDP staff members for required events.
• Process all relevant office orders, such as printing, stationery and office equipment.
• Regularly assess office needs and proactively ensure the stocks of MDP materials (such as leaflets, business cards, etc.) are appropriate.

Finance Support

• Work with the Finance Manager to create budget templates and monitor them regularly.
• Pay small invoices under £500 and process staff expense forms on a monthly basis.
• Manage MDP s invoice folders and create invoices from MDP s templates when required.
• Submit relevant invoices and receipts to Xero s inbox.
• Manage MDP s Soldo account and top-up expense cards for staff as appropriate.

Qualifications

We are looking for an organised and efficient Operations and Fundraising Manager with the following essential skills:

• At least three years of demonstrated experience of leading projects or teams, including managing multiple people and budgets
• Demonstrable experience in fundraising, such as grant writing.
• Excellent organisation skills, with extensive experience in project and program management, and a proven ability to plan, organise, and lead the implementation of plans and processes.
• Experience of creating systems and organisational processes that are effective, efficient, and embed and socialise them with the team and key external partners.
• Experience in project monitoring and evaluation.
• Experience using Xero, Soldo or similar software for processing invoices and expenses.
• Experience in diary management.
• Excellent knowledge using Google Suite.
• Comfortable in a start-up environment and experience working in a small team, where flexibility is required to meet emerging tasks and deadlines.
• Excellent attention to detail and communication skills.

Essential behaviours:

• Show a passion for and commitment to our values and building migrant power.
• Be able to work inclusively and build engagement and trust with people of all backgrounds.
• Show a willingness to take initiative in the pursuit of Migrant Democracy Project s goals. Take responsibility for delivering your work to a high standard, and be able to ask for support when you need it.
• Be able to work independently and in a remote environment, whilst valuing opportunities to work as part of a close team.
• Be a good team player, able to liaise effectively with different team members and draw on people s expertise and specialisms to make decisions and ensure progress.
• Treat Migrant Democracy Project s staff and partners with dignity, respect and care – building strong and impactful relationships where possible.

Decision-making timeline

We are looking for the Operations and Fundraising Manager to start in early March 2026. The applications will be reviewed on a rolling basis.

Interview process

Stage 1: shortlisted candidates will be invited for a 15 minute interview via phone or Zoom.

Stage 2: if successful after Stage 1, shortlisted candidates will be invited for a 75 minute interview via Zoom or in-person depending on the candidate s place of residence. This will include a practical exercise and questions about your experience. You will have an opportunity to ask us questions as well.