Part-Time Bookkeeper – Care Home

Surbiton, Surrey
Milverton Nursing Homes

Job Title: Part-Time Bookkeeper – Care Home

Location: Surbiton, Surrey

Salary: 19 – 20 per hour

Job Type: Permanent, Part Time

Hours: 20 hours per week – at the nursing home

About us:

Milverton Nursing Home is a small, dedicated care facility committed to providing a warm, welcoming, and safe environment for our residents. As a nursing home, we focus on delivering high-quality, compassionate care and depend on a highly organized and efficient back office to support our staff, residents, and their families.

About the role

We are seeking a detail-oriented and reliable Part-time Bookkeeper to join our care home team. This is a key role responsible for managing the home’s financial records, resident billing, and ensuring accurate reporting to support effective decision-making.

You will work closely with the Home Manager and Managing Director, ensuring all financial processes run smoothly and in compliance with relevant regulations.

Key Responsibilities

• Manage resident accounts, including invoicing private residents, Local Authorities (LA), and CCGs on a monthly basis
• Maintain and update resident income spreadsheets and funding records, ensuring accuracy at all times
• Administer the petty cash system for residents and liaise with families regarding account balances and top-ups
• Prepare and submit monthly FNC and INCO spreadsheets to CCG
• Monitor and update funding sources for each resident, reporting any changes to management
• Maintain purchase and sales ledgers, ensuring all invoices are processed accurately and in a timely manner using Sage
• Perform monthly bank and credit card reconciliations
• Process payroll journals and maintain accurate financial records
• Manage supplier payments, including monthly payment runs and ledger reviews
• Oversee cash flow, profit & loss, and prepare management accounts for review
• Produce monthly financial reports to support management decision-making
• Liaise with external accountants for year-end accounts and corporate tax filing
• Ensure all financial data is accurate, compliant, and audit-ready
• Provide financial information and reports as required by the Home Manager and Managing Director
• Oversee renewal and negotiation of insurance policies
• Manage utility contracts and renewals
• Set up and maintain direct debits and standing orders for suppliers
• Manage the home’s petty cash and support general financial administration

About you:

Skills and Experience:

• Proven experience in bookkeeping or finance (experience in care homes desirable but not essential)
• Promote a welcoming and professional environment at all times
• Strong knowledge of accounting systems (XERO preferred)
• Excellent attention to detail and organisational skills
• Ability to manage multiple financial processes and deadlines
• Strong analytical and problem-solving skills
• High level of integrity and ability to handle confidential information
• Care home experience (desirable)

What we offer:

• A supportive and friendly working environment
• Employee of the month recognition scheme
• Free on-site lunch
• Opportunities for training and professional development
• The chance to make a real difference in residents’ lives

Please click the APPLY button to send your CV and Cover Letter for this role.

Candidates with experience of; Bookkeeping Clerk, Accountant, Time Served Accountant, Management Accountant, General Ledger, Payroll, Bookkeeper, Finance Assistant may also be considered for this role.