Part Time Office Manager

Avenue Scotland

Job Title: Office Manager / Accounts Coordinator
Location: Lothian
Salary: 25 per hour
Contract Type: Part-time

Overview:
We are seeking a highly organised and proactive Office Manager / Accounts Coordinator to oversee day-to-day operational and financial tasks within a small but busy environment. This varied role requires a confident individual with strong accounting experience and the intellect to juggle competing priorities and make sound decisions independently.

Key Responsibilities:
Accounting & Finance:

• Manage payroll and employee payments accurately and on time
• Prepare and submit VAT returns
• Run and monitor cash flow forecasts and financial reports
• Make informed financial judgements to support decision-making
• Assist with budgeting and cost management
• Liaise with accountants and external financial contacts when needed

Office & Operations Management:

• Procure office supplies, utilities, and other services as needed
• Obtain and assess insurance quotes and renewals
• Review and negotiate electricity and utilities contracts
• Manage council tax and other business rates or property-related charges
• Handle ad hoc office tasks and general administrative duties to ensure smooth daily operations

Requirements:

• Proven experience in accounting, bookkeeping, or finance support roles
• Strong working knowledge of VAT, payroll, and basic financial reporting
• Excellent organisational and multitasking skills
• Ability to work independently, show initiative, and make considered decisions
• Competent with accounting software (e.g., Xero) and Excel
• High attention to detail and discretion with confidential information