Personal Assistant and Office Manager

GKR International
Personal Assistant & Office Manager Salary: £38,000-£45,000Location: Marylebone, London – fully office basedType of Role: Full-time, Permanent GKR International has been exclusively retained to lead the search for a high-performing, incredibly successful, and vibrant boutique Real Estate Investment & Development business based in a bustling West End location.They are looking for an extraordinarily talented, proactive & tech savvy Personal Assistant & Office Manager to support the team and the daily operations of the business. This person needs to have at least 2-3 years of experience in office management, ideally within the property industry or similar professional services. Key Responsibilities:

• Managing inboxes
• Ensuring the smooth day-to-day running of the office, including monitoring and dealing with team scheduling conflicts
• Tidying and organisation of the office and arranging cleaning/repairs and maintenance of office/office equipment
• Recording/updating contact details on CRM system
• Recording office expenditure and dealing with payments and recordkeeping of invoices and office accounts using XERO/Dext software and internal Excel spreadsheets
• Maintaining/updating internal databases using a range of software (including Office 365, SharePoint and Excel)
• Overseeing office IT matters including negotiating new contracts for suppliers and systems
• Assisting staff with travel arrangements as and when necessary
• Maintaining stationery supplies
• Dealing with HR matters including:
  • assisting with the recruitment and onboarding of new staff
  • dealing with staff attendance/absence
  • processing payroll, staff expenses and commission payments
  • assisting the Managing Director with staff appraisals and general staff conduct
  • review/updating health and safety policies
• Overseeing the maintenance of and updating the company website and dealing with any required advertising on relevant portals
• Updating the company’s LinkedIn (and any other applicable social media) profile as and when necessary
• Checking data protection laws are being adhered to in relation to the storage of data and reviewing/updating policies
• Developing and maintaining good relationships with suppliers
• Dealing with all suppliers and contract/subscription renewals
• Filing (electronic and hard copy)

Skills and Attributes:

• At least 2 years experience in office management, ideally within the property industry or professional services
• Strong track record of administrative and operational responsibilities
• Experience working in a fast-paced environment
• Well-presented with excellent written and spoken English
• Strong IT skills inc. MS Office
• Effective time management
• The ability to work independently, be proactive, and take on responsibilities
• Highly organised with meticulous attention to detail

If you have the relevant skills and experience, get in touch today!Apply via the advert today or contact Emma Smith directly at GKR International Property Recruitment.