Personal Assistant – Graduate

Office Angels

Our client are a leading non for profit organisation, who are searching for a part time Personal Assistant, to join a friendly and motivated team in South West London.

The ideal candidate will have excellent written skills, alongside a strong willingness to get stuck in with various projects in the office!

Interviews will be commencing ASAP! You must be available immediately.

JOB TITLE: Personal Assistant – Graduate

JOB TYPE: Permanent, Part time (3 days)

HOURS: 09:00am – 17:00pm (Flexible working)

SALARY: £28,000 – £32,000 (FTE)

LOCATION: Shepard’s Bush – SW London

CULTURE: Friendly environment, supportive, bright and modern office, fantastic location, fast paced, social

BENEFITS: 25 Days holiday plus bank holidays, pension contribution, social events, dress down days & more!

DUTIES:

• Support the Chief Executive with diary management, correspondence, and travel arrangements
• Schedule team and Senior Management team meetings and produce minutes
• Organise Trustee and Committee meetings including liaison with Trustees, production of meeting packs and preparing minutes
• Provide desk research and support as required by the Chief Executive
• Credit expenditure log for Chief Executive and processing expenses
• Support with reviews/probation for the team
• Maintenance and general upkeep of the office, liaising with contractors as appropriate
• Making recommendations to the Finance Manager at the end of contracts for office services to ensure value for money and minimum environmental impact
• Overseeing cleaning for the office and liaising with cleaning operative
• Managing the facilities of the office, Health and Safety Inspections, Fire Risk Assessment, Boiler service and any ad hoc maintenance
• Keeping the office and stationery full equipped. Order all office supplies in a cost effectively and efficiently
• Act as first point of contact for all external enquiries and transfer to the appropriate team
• Open and scan all post and distribute to the team
• Act as co-ordinator in chief for hybrid working
• Setting up annual leave and timesheet records
• Arrange training for the team or individuals
• Managing petty cash and credit card expenditure log
• Organise team away days and other social activities
• Support with onboarding/offboarding process, induction packs/schedules including IT setup
• Supporting the Finance Manager with ad hoc duties and covering Finance Admin Officer when on leave
• Assisting with ad hoc projects in the office

Experience, knowledge and skills required

• Educated to degree level – 2.1 or above
• Excellent written skills
• Prior experience as an EA / PA within an office environment
• Able to work quickly and efficiently
• Ability to manage a busy workload and work under pressure
• Able to build professional relationships with coworkers
• A solid interest in working within non for profit
• Good IT skills – MS Word, Excel, PowerPoint, Outlook & Teams

About you:

• Good organisational skills
• Friendly
• Enjoys social events
• Trustworthy and reliable
• Collaborative, flexible working style
• Professional approach
• Proactive and a self-starter

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

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