Personal Assistant

Epsom, Surrey
Reed

Personal AssistantLeatherhead, SurreyPermanent, Full time. 36 hours per week.£28,000 – £30,000

Reed Epsom are supporting the recruitment of a professional, experienced PA for our Chief Executive and to provide support to our Board of Trustees. You shoudl posses excellent administrative skills, be organised and confident, with accurate minute taking ability. You will be practised in work that requires confidentiality, patience and tact, with a good understanding of data protection. A full driving licence and own vehicle are essential, as driving the Chief Executive to meetings and events, and note taking at them, is part of the role.

Principal Accountabilities:

• Provide PA support to Chief Executive, including driving and attendance at external events such as businesses, meetings with people we support, networking events, providing appropriate support as directed.
• Daily diary check-ins with Chief Executive, ensuring they have all the information they need to perform their role and to minimise interruptions.
• Taking and producing notes or minutes at events and in meetings and helping to fill out any written forms.
• Collating material for the regular Chief Executive’s update and processing Access to Work paperwork for sign off.
• Provide governance and secretariat services to Sight for Surrey Board, the Chief Executive, senior managers and staff, including the management and minuting of Trustee meetings/events (considering the accessibility needs of all Trustees), senior management team and staff meetings.
• Provide assistance to Trustees and other Senior Managers.
• Assist when required, to provide cover for front desk.
• Strong IT skills required, Microsoft Office 365
• Assist when required in organisation and collation of bid or contract documents.
• Manage the holding of contracts and reporting schedule.
• Assist when required in event organisation.

Benefits:

• A generous annual leave allowance (full time annual leave entitlement is 28 days per annum, plus bank holidays).
• Investment in your development, with training opportunities available.
• Access to an Employee Assistance Programme.
• Pension contributions 6% matched using the Pensions Trust.
• Annual flu vaccinations and an eye test every two years with a contribution towards work related glasses.
• Wide range of training opportunities suitable for your role.
• A growing range of other staff benefits.
• A fun and friendly team!