Procurement Assistant Manager (Maintenance)

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Position Title: Junior Procurement Manager

Location: UK, flexible

Role Overview:

The Junior Procurement Manager will support the Procurement team, focusing on building supplier relationships, overseeing procurement processes, managing contracts, and ensuring the smooth delivery of goods and services for maintenance, repairs, and refurbishments. The position also involves generating purchase orders, handling tenders, and reporting on supplier performance using Service Level Agreements (SLAs). We’re looking for someone with excellent organizational skills, a sharp eye for detail, and the ability to thrive in a dynamic and collaborative setting.

Core Duties:

Suppliers Management

• Manage professional relationships with suppliers and vendors.
• Track supplier performance, evaluate supplier capabilities and effectiveness.
• Create and manage purchase orders related to maintenance and refurbishment activities.
• Collaborate with suppliers to guarantee timely delivery of required goods and services.
• Handle vendor contracts effectively to ensure compliance and clear terms.
• Assist in drafting and execution of supplier agreements.

Tender Process Oversight:

• Organize and oversee the tendering process, including document preparation and criteria development.
• Coordinate evaluations of tender submissions and negotiate favorable terms with suppliers.

Fit-Out Package Management:

• Create and implement standardized fit-out packages, including ceilings, joinery, MEP, and FF&E, with pre-defined designs, costs, and specifications.

Collaborative Planning:

• Work closely with design, commercial, and delivery teams to ensure alignment on project scope, program schedules, and procurement requirements.

Procurement Leadership:

• Oversee the procurement of repeat trades and materials, establishing supplier frameworks and negotiating fixed-rate agreements.

Health, Safety, and Compliance:

• Ensure adherence to health and safety regulations, building codes, and sustainability targets across procurement activities.

Performance Analysis & Reporting:

• Design and maintain trackers to monitor supplier performance using SLAs.
• Conduct analysis on procurement data to uncover trends or inefficiencies.
• Produce detailed reports outlining procurement outcomes and supplier metrics.

Improving Procurement Processes:

• Contribute to initiatives aimed at streamlining processes and driving cost efficiencies.
• Identify opportunities to save costs without compromising service quality or regulatory compliance.

Requirements:

• Educational Background: Bachelor’s degree in Procurement, Supply Chain Management, Business Administration, or a similar field.
• Experience: Relevant experience in procurement or supply chain management.

Key Skills:

• Strong analytical capabilities and a talent for problem-solving.
• Excellent communication and interpersonal skills.
• Advanced proficiency in Microsoft Office (Excel, Word, PowerPoint).
• Ability to excel independently as well as within a team dynamic.
• High attention to detail combined with strong organizational prowess.
• Familiarity with procurement software is advantageous.

Personal Qualities:

• Proactive, energetic, and self-driven.
• Resilient under pressure with an ability to meet deadlines effectively.
• Strong ethical values and a commitment to integrity.
• Open-minded and eager to learn.