Procurement Manager – Operations / HSSE

Chiltern Railways

Contract type: Perrmanent
Location: London Marylebone / Aylesbury / Banbury

Job Purpose

The key purpose of the Procurement Manager role is to strengthen the Procurement team in leading the Procurement strategy which is to ensure that everything we do is underpinned by our ethos to behave as a good and efficient operator through all of our procurement activities, ensuring value for money and robust and fit for purpose contracts.

Reporting into the Head of Procurement, the Procurement Manager will play a crucial part in delivering the Procurement Strategy in ensuring that the key controls and governance set out in the Procurement Policy are adhered to. This will include coordinating all procurement activity from sourcing the market, through to formalising the procurement approach, carrying out the procurement activity, through to contract award and ongoing supplier management. The Procurement Manager will specialise in Operational and HSSE contracts, enabling the business to operate successfully.

Key Accountabilities

• Implements procurement procedures in keeping with the Chiltern procurement policy and ensures adherence by business units. Ensures continuous improvement in procurement processes and procedures
• Deliver end to end Procurement support on various projects
• Supports development of appropriate procurement strategies that support value for money objectives e.g. supplier consolidation
• Has a comprehensive understanding of all aspects of the category and its supply market
• Provides a coaching role in category strategy development, passing on valuable knowledge within the Procurement team
• Understands how technology development can influence or create game changing scenarios
• Partners with key stakeholders across the business to understand key requirements/Customer profiles for their business units seeking products to best match these criteria
• Facilitates development of Chiltern s relationship with existing and potential suppliers through strategic supplier relationship management
• Works closely with legal and procurement teams to ensure adherence to contracted terms and conditions to maintain a high level of commerciality and relationship with key suppliers
• Proactively engage key suppliers to help strengthen and improve their performance and provide transparency to help alleviate current or future service issues including ensuring non-conformances are managed and addressed in a timely manner
• Sound understanding and execution of negotiation strategy. Successfully negotiates high value, high risk contracts with suppliers that protect the business by providing relevant risk management, financial and non-financial benefits
• Actively assist in process improvement and development by understanding the Chiltern strategy and working closely with the business to ensure a seamless supply chain
• Identify and drive forward opportunities to develop and deliver cost-savings, business and value-added opportunities within Chiltern
• Ensuring suppliers continue to deliver best value by actively benchmarking against identified and approved comparators; and negotiating any contract changes
• Prepare and deliver senior level presentations/reports to support any procurement strategy, price changes and products
• Understand and use internal demand profiling, supply base benchmarking and external data analysis to carry out pricing strategies and prepare relevant supplier strategies against market trends
• Understand the key market levers and know how/when to use them. You are aware of key markets e.g. economic factors, environmental etc
• Identify and integrate key trends and insights into supply strategy and negotiations
• Be an effective user of Purchase-To-Pay systems and how this process should be used by Requisitioners, Approvers, Suppliers and Accounts Payable

Any other duties required by the Head of Procurement that are appropriate to the post.

Personal Specification:

• Skilled in compiling robust tender and commercial documents
• Demonstrable experience in running tenders and leading complex procurement activities
• Demonstrable experience in leading commercial negotiations
• Familiar with the Procurement Act 2023 guidelines
• Experience in procuring direct and indirect goods and services particularly within an Operations, Health Safety, Security, and Environment
• Good appreciation of supply market for technical services
• Good stakeholder relationship skills
• Spend analysis skills, advanced excel required
• Preferably Membership of CIPS (Chartered Institute of Purchasing and Supply – or actively working towards
• Travel will be required across the Chiltern network and additionally may be required elsewhere within the UK

This job description sets out the main duties and responsibilities of the job holder. It does not constitute an exhaustive or comprehensive description of duties, and the job holder will be required to carry out any additional tasks as and when requested to do so by their manager.