Project Coordinator

Leamington Spa, Warwickshire
CV Bay Ltd
Project Coordinator

Location: Leamington Spa
Salary: pro rata – £35,000
Work Pattern: Tuesday – Thursday 9.30am-3.30pm

Overview
The organisation delivers end-to-end healthcare infrastructure solutions across both NHS and private sectors. They specialise in managing complex programmes, guiding clients from initial concept through to fully functioning medical facilities.
Their work is centred on clinical requirements rather than just physical assets, combining sector expertise, financial understanding, and construction capability to build sustainable partnerships between healthcare providers, investors, and land stakeholders. Their core aim is to enhance access to critical healthcare services for patients.

Role Summary
An opportunity has arisen for a highly organised and proactive individual to take on a central coordination role within the business. The Project Coordination & PMO Manager will support senior leadership while ensuring that projects, systems, and documentation are effectively managed and controlled.
This position plays a key part in keeping operations running efficiently. You will ensure that all project information is accurate, contracts are properly maintained, stakeholders remain informed, and leadership has clear oversight of ongoing activities.
The role requires someone who can introduce structure and streamline processes within a dynamic, fast-moving environment, including identifying opportunities for improved systems or automation.

Core Responsibilities
Project Coordination & PMO Duties

• Maintain accurate and up-to-date records across all active projects
• Monitor timelines, deliverables, and key milestones
• Gather and coordinate information from internal teams
• Assist in preparing feasibility studies, business cases, and programme documentation
• Ensure all contractual and supplier documentation is complete and compliant
• Engage with NHS organisations and external partners as required

Operational & Office Support

• Provide day-to-day organisational assistance to the Managing Director and project team
• Develop and maintain reporting frameworks to ensure transparency across activities
• Enhance internal workflows, systems, and efficiencies
• Oversee document management platforms (including SharePoint) and ensure effective control of information
• Support general administrative and office management tasks

Stakeholder & Supplier Engagement

• Act as a key point of contact for suppliers and consultants
• Build and maintain effective working relationships with clients
• Assist with communication and resolution of client issues
• Coordinate across all parties involved in project delivery

Financial & Administrative Assistance

• Support tracking and administration of project-related costs
• Assist with reporting and documentation linked to funding or NHS processes

Candidate Profile
Essential Skills & Experience:

• Background in PMO support or project coordination (healthcare, construction, or professional services environments preferred)
• Strong organisational ability with a focus on documentation accuracy
• Understanding of contract management processes
• Experience using SharePoint or similar document management systems
• Ability to manage multiple stakeholders and follow up on actions effectively
• Detail-oriented with a methodical approach to work

Desirable Experience:

• Exposure to process improvement or automation tools
• Experience supporting financial administration

Personal Qualities

• Highly organised and methodical
• Process-focused mindset
• Composed in high-pressure situations
• Commercially aware
• Comfortable engaging with senior stakeholders
• Solutions-oriented and proactive
• Able to work closely with an engaged and hands-on Managing Director

Working Pattern
Tuesday to Thursday, 9:30am 3:30pm