Project Events Executive

Hilsea, Hampshire
Workshop Recruitment

The Project Executive role is an integral part of the events team. The focus is to work closely with Project Managers and Account Managers, supporting the senior project team to deliver a wide range of in-person, hybrid and digital experiences.

Main Duties

• Help colleagues fulfil the needs of their clients relating to events, venue projects and any other services they request.
• Undertake administration on behalf of senior team members and for your own projects both under supervision and working alone.
• Perform product, print and venue sourcing and use negotiation where needed to get the best for us and our clients.
• Assist in a wide variety of event requirements from start to finish using a range of systems available to you.
• Be responsible for recording your time spent on projects as your time will be chargeable on some occasions as guided by senior team member.
• Attend and assist at events, site visits, planning meetings and technical meetings throughout the UK and internationally if required.
• Ensure all administration relating to your role is completed as necessary including: personal timesheets, expenses, invoicing, commission payments and ensuring customers pay as per their terms.
• Assist with customer and supplier contracts.
• Assist managing databases where necessary and helping with data input in our core systems.
• Liaise with colleagues and clients on current projects and work to gain new business during the course of your work

Skills and Knowledge

• At least one year’s experience in events or exhibitions along with relevant qualifications
• Target driven and the drive to succeed
• Great verbal and written communication skills.
• A great customer mind-set think like a customer would think
• PC literacy World, Excel, PowerPoint and web technology-based products.
• Be able to travel for business trips with overnights UK and overseas.
• Passport required for travel.
• Full driving license and comfortable driving to meetings, networking events and similar across the UK.
• Sometimes our projects require flexibility for weekend, evening, and ad hoc hours, which is shared across the delivery team.

Salary and Benefits

• £25-30K depending on experience
• Bonus scheme
• Company Pension Scheme
• 23 days annual leave and bank holidays
• Time in lieu
• A people-first work environment
• Regular social activities and giving back to the community
• A focus on up-skilling and career progression