Project Manager – Change & ADE

Barrow-in-furness, Cumbria
JAM Recruitment Ltd

Location: Barrow (Hybrid 1-2 times on site per week)

Duration: 9 Months

Rate: 74.26 per hour umbrella (Inside IR35)

Purpose and Context of the Role:

The Integrator, comprising the Joint Programme Management Office (JPMO) and Programme Outcome teams, integrate various aspects of technology, approvals and management arrangement and any dependencies. It is a collaborative endeavour between the Intelligent Client working jointly with Industry led by the Industrial Partners (Tier 1) for each phase. This layer holds the delivery layer to account and also integrates elements of the product (along with whole programme integration) into programme level artefacts such as the Joint Integrated Master Schedule (JIMS) and Master Data and Assumptions List (MDAL) to increase value and minimise schedule risk.

The Baseline, Change & ADEs Lead is accountable to the Head of JPMO for the coordination of the Change Management activity across the Integration layer and the proactive management of programme level ADEs and decisions in support of the achievement of programme outcomes. This role includes the development of a team of Suitably Qualified Experienced Personnel (SQEP) day to day management of all relevant activities and interfacing with the other IP’s and SDA as appropriate.

The Integrator ADEs Lead is responsible for the proactive management of programme level ADEs captured in the Joint MDAL across the programme lifecycle (D2L2 and beyond) to mitigate SSNR Programme risk and commercial risk to IPs.

Other key relationships:

• Baseline, Change & ADEs leads from each of the four Parties to support ongoing alignment of ADEs across the Parties and facilitate sharing of data.
• Commercial leads from each of the four parties to agree and ensure alignment to the Commercial Principles that underpin ADEs
• Programme Outcomes lead for Transformation which has oversight of portfolio of external change on which SSNR may have dependencies
• JPMO leads for Schedule, Cost, Risks and Opportunities
• Programme Outcome Performance Measurement and Reporting Manager to provide analysis findings, options and recommendations into relevant governance meetings;

• Programme Managers to provide impact assessments of change in the Programme driven by the Parties, forecasting and analysis of different options, and provide analytical evidence to support decisions/recommendations
• Project Controls leaders from each of the four Parties to support ongoing alignment of project controls across the Parties and facilitate sharing of data

Responsibilities:

Leadership

• Day-to-day leadership
• Developing relationships across multiple organisations to drive joint understanding and clear communications with respect to baseline and change control data
• Developing the Team capability including support and relevant training
• Building effective relationships with opposite numbers in RR , Babcock & MOD in support of collaborative working across the Parties
• Responsible for delivery of the Reunify activity across the programme

Performance Measurement Baseline Artefacts

• Building effective relationships with the IP’s and MoD Project Controls Managers to maintain a comprehensive set of baseline artefacts and supporting the maturation of the artefacts through incorporation of performance trends
• Managing the baseline artefacts and maintaining configuration control, including Joint MDAL
• Maintaining programme level change control artefacts

Assurance

• Implementing effective assurance activities to provide confidence in the quality and content of baseline artefacts including ADE inputs supplied by the Parties
• Supporting control of the baseline (inc. confirming approved change is incorporated into the baseline consistently)

Strategy & Processes

• The establishment and continuous improvement of processes, capabilities, and tools/systems related to baseline, change and ADE management
• Establishing a common approach for the processing and control of baseline artefacts, including ADEs and Joint Change Requests, to ensure consistency across all Parties

Integration

• Drive alignment and integration with extant ADEs processes within the SDA and IPs to ensure consistency and to maintain the integrity and accuracy of the whole programme view of ADEs
• Working with JPMO colleagues to ensure coherency of analysis, interpretation and key messages
• Ensuring cross-party assessment of impacts of proposed changes and facilitating change implementation across the wider and Parties as required
• Facilitating the realisation of opportunities through the change process
• Interfacing with the Finance team to ensure draw-down of contingency budgets via change requests is managed
• Working with colleagues across the project controls functions to ensure coherency of integration, analysis, interpretation and key messages

Analysis

• Providing clear summary and detailed breakdown of ADEs in line with standard reporting drumbeat and other ad-hoc management reporting requirements including ageing, categorisation, significance, changes to baseline such as required by dates, responsible give and get parties and links to Risks and Opportunities
• Communicating ADEs analysis at the appropriate level of detail to programme stakeholders.
• Assessing the impact of changes across baseline artefacts.
• Using data and information to provide insight on trends and forecasts
• Establishing and managing the cumulative reporting of changes and impact on the baseline to all relevant stakeholders
• Tracking the source of change and using root cause analysis to uncover systemic issues
• Conducting analysis of baselines to ensure a consolidated view of aggregate effects.

Tools

• Adoption and maintenance of relevant toolsets to maintain data, information and accurate records
• Alignment to extant toolsets within BAES and RR and Babcock and SDA

Data

• Establishing a common approach (including data quality metrics) both on the Parties and within their own team that enable delivery of high quality baseline artefacts
• Liaising with the Parties to ensure delivery of all relevant data inputs to support Integrator activities
• Driving continuous improvement on data quality and integrity
• Ensuring the change control processes and data set support the agreed programme structures (e.g. Work Breakdown Structure, Control Account structure etc.)
• Establishing a common set of standards both on the Parties and within their own team that enable delivery of high quality baseline artefacts

Candidate specification – Skills & Experience:

• Significant experience on major programmes

• Proven experience in the leadership and management of a team

• An understanding of baseline management, change management and ADEs and associated standard approaches and methodologies and toolsets

• Understanding of implications of ADEs on commercial contracts and bi-lateral and multi-lateral arrangements between parties engaged in complex programmes
• Significant experience of working with stakeholders across multiple functions and grade structures, and facilitating/influencing decision making at these levels and collaborate effectively with external parties
• Ability to manage and lead highly capable, cross-functional teams, and exert influence both within and outside direct line management
• Excellent communication and presentation skills – good skills in MS Office Suite especially Powerpoint and Excel
• Previous experience in a similar role
• Desirable – experience of working within a major UK investment project, involving both public and private sector organisations
• Desirable – knowledge of the UK Defence Sector and Submarines Enterprise