Property and Tenancy Manager

Wigan, Lancashire
Forrest Recruitment

Property and Tenancy Manager – Wigan – Permanent – Upto £30k (DOE)

Forrest Recruitment are exclusively working with a professional company who support a number of individuals. The Property and Tenancy Manager will oversee the day-to-day management and commercial performance of the companys property, including managing tenant relationships, lease compliance, financial operations, maintenance and regulatory requirements. Your duties will include:

Tenancies:

• Maximising occupancy rates by marketing available spaces and managing efficient lettings.
• Assisting with property marketing and viewings
• Screening and onboarding tenants, including referencing, financial assessment, lease preparation and induction.
• Drafting tenancy agreements and ensuring these are regularly reviewed and ensuring lease compliance.
• Managing positive tenant relationships and addressing/resolving day to day issues promptly i.e. Emergencies, maintenance and repairs.
• Undertaking tenancy inspections and end of tenancy arrangements/processes
• Ensuring the property remains safe, attractive and income generating

Financial Management:

• Monitoring and managing rental income and tenant arrears, ensuring accurate and timely invoicing.
• Developing, implementing and managing a process for service charges for property tenancy
• Maintaining full and accurate financial records for property income and expenditure.
• Sourcing and negotiating quotes for contracts and utilities, maintenance and services to ensure best value for money. Working with colleagues to reconcile invoice charges against meter readings
• Organising payments to contractors and suppliers.
• Preparing papers and presenting financial updates and investment cases for property-related investment decisions and major works to the Board
• Providing financial records, information and projections to Executive Manager for forward business planning.

Property Maintenance:

• Scheduling and overseeing routine and emergency maintenance.
• Arranging for emergency on call cover and monitoring to be in place, and to participate in on call arrangements as necessary for the safety of the property and the tenants.
• Overseeing contractors on site and ensuring work is completed competently and to a satisfactory standard, adhering to safety and quality standards.
• Ensuring tenants are aware of maintenance works, repairs, and testing requirements, and that tenants are kept informed about any works affecting access, safety, or service delivery.
• Maintaining property records and ensuring compliance with all annual, monthly and weekly testing to meet regulations, including statutory testing logs (fire, water, gas, alarms, etc).

Legal and Regulatory Compliance:

• Ensuring all policies and procedures relating to the property are current
• Making sure the property complies with all relevant laws and regulations, for example, health and safety at work, fire, legionella
• Maintaining a full suite of compliance documentation, certificates and logs (eg: lift serving, gas safety, insurances)
• Reviewing risk assessments
• Maintaining a compliance calendar to ensure all inspections, tests, and certification renewals are scheduled and not missed
• Participating in internal audits

Working hours:

• Monday – Friday
• 9am – 5pm

The ideal candidate will be proactive, have the drive to push the company forward, be willing to attend Board meetings when necessary and must have a caring nature. Having an understanding of facilities or tenancy management is essential for this role.

For further information about this role, please call Leanne/Rhiannon at Forrest Recruitment for a confidential discussion . Alternatively, please forward your CV for immediate consideration, I look forward to hearing from you.

Please note that due to the high volume of applications we receive, only those successfully shortlisted for the role will be personally contacted.

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