Property Facilities Administrator

Talent Staffing

Our client, a friendly, well-established Property Management Company, based in Central London requires a Property Facilities Administrator.

The main duties of the Facilities Administrator role are:

• Ensure reactive and routine repairs and requests are adequately processed on the CAFM system
• Keeping up to date records on the Elogs notes page
• Answering helpdesk calls and general requests
• Ensure reactive and routine repairs and requests are adequately processed
• Raise purchase orders
• Maintain regular contact with both tenants, occupiers and contractors both verbally and by email
• Printing and collating the annual service charge budget packs
• To securely keep all keys and door code records up to date
• General administration tasks as set by the FM or anyone else to assist the smooth running of the office
• Assist with Calendar management for the FM Team.
• Maintain adequate records on utility meter readings for sites
• Assist in maintaining adequate records on utility meter readings for the sites and ensuring that the correct readings are submitted on the invoices. Flagging any sites not on contract rates and assisting with our appointed consultants on the administration of contracts
• Assist the Facilities Manager with contract administration
• Responsible for ensuring all new suppliers complete and return the necessary paperwork in line with our ISO procedures
• Assist with general administration tasks as set by the Facilities Manager
• Administration of web-based Health & Safety system
• Attending contractor/tenant meetings where appropriate
• At busy times assisting the receptionist with overflow calls
• Maintaining records

Recommended skills and experience

• 2 to 3 years of administrative experience
• Experience using MS Word, Excel and Outlook
• Excellent communication skills, both verbal and written
• Good customer service skills with smart personal presentation
• Organised and have the ability to prioritise

This is an excellent opportunity. Apply now!

Due to the large number of applications that we receive, only shortlisted applicants will be contacted.