Property Manager

City, London
Reed Specialist Recruitment
Property Manager

Salary 57’000 – 60’000

Location – Blackfriars – London

My client a large conversation estate dating back to the 1500’s consisting of 52 properties many of which are listed buildings is seeking an experienced Estates / Property Manager to join the estates department.

The estate occupies Barrister chambers who work train and reside onsite and is home to the country’s top barristers / lawyers.

Areas of Responsibility

1. Landlord & Tenant Matters

• Lease/Tenancy Renewals: Arrange market valuations, issue legal notices, handle paperwork.
• Lease Format & Production: Liaise with legal advisers to ensure compliance.
• Termination of Tenancies: Issue statutory notices, seek advice for renewal terms.
• Tenant Vacating: Arrange inspections, prepare dilapidation schedules, handle re-letting.
• Re-lettings: Submit applications, issue tenancy documents, notify staff of changes.
• Rent Invoicing: Export data to Finance Dept, recover outstanding rent.
• Business Rates/Council Tax: Liaise with authorities, get advice on assessments.

2. Financial Matters

• Income Forecasting: Prepare 5-year income forecast, annual cash flow report.
• Utility Costs: Calculate and apportion costs for heat, water, waste disposal.
• Service Charges: Calculate and notify tenants of changes.
• Property Valuations: Obtain annual valuations, calculate rental losses.
• Charitable Relief: Confirm premises details for Business Rates relief.
• Energy Contracts: Ensure timely renewal of energy contracts.

3. Car Parking

• Letting Spaces: Manage annual lettings, update rules, handle enquiries, issue parking discs.

4. Maintaining Records

• Tenancy Records: Maintain computer and paper-based records, archive old records.

5. Committee Work

• Secretary Duties: Attend and prepare for committee meetings, draft minutes, act on decisions.

Qualifications

1. Minimum requirement is a property based NVQ-3 or equivalent and a sound working knowledge of commercial and residential Landlord and Tenant legislation with extensive practical experience of property management.

2. Professional qualifications relevant

Knowledge / Experience

• Comprehensive knowledge of Landlord & Act 1954 and successive legislation relating to letting of Offices and Retail property.
• Likewise, knowledge of all relevant Housing Acts is required in relation to the management of properties
• Familiarity with generating Heads of Terms for leases and managing tenant turnover
• Knowledge of financial management, and the ability to interpret financial reports and effectively manage the tenancies and the cashflow of the income stream.
• Ability to create and maintain accurate records to ensure compliance with key dates for issue of notices etc