Purchase to Pay Manager

Liverpool, Lancashire
The Acorn Group

Due to a period of growth, Acorn Insurance are looking to recruit a Purchase to Pay Manager. The purpose of the Purchase to pay team is to oversee the entire procurement to payment process from managing the purchasing of goods and services, negotiating contracts, overseeing vendor relationships and managing the Accounts Payable process.

Reporting to the Head of Finance Operations, this role is responsible for the day-to-day management of the Accounts Payable, Claims Finance and Customer Refunds team

Job Title: Purchase to Pay Manager

Team: Finance

Locations: Formby

What you’ll be doing:

• Manage the design, implementation and monitoring of purchase to pay strategies with a continuous improvement approach. Work with Acuity (and other systems providers) to identify areas for potential automation across the function.
• Implementation of an automated workflow within X3; starting with purchase invoice approval and moving towards a full purchase order process.
• Assist in defining and implementing procedures for vendor management, invoices, purchase orders, contracts, travel expenses, utility payment and other similar transactions.
• Liaise between suppliers and internal teams such as facilities, marketing, IT and sales, and customer services to ensure that policies and processes are followed and SLAs are achieved.
• Analyse and act on team statistical data outputs including spend by category and supplier; identifying trends and opportunities
• Produce accurate, meaningful and timely KPI / Management information to demonstrate the performance of the team and identify potential areas of risk or improvement.
• Ensure that invoice and payment coding is to the highest standard and in compliance with dimensions as set by the FP&A team so that our financial MI is correct at source.
• Identify and manage the controlled automation of existing processes and the creation of new more efficient processes to allow sustainable scaling of the team and the business.
• Assist in defining and implementing procedures for vendor management, invoices, purchase orders, contracts, travel expenses, utility payment and other similar transactions.

What we’re looking for:

• Knowledge of Purchase to Pay strategies and policies
• Demonstrable experience of managing high performing teams, leading within a senior role, in a purchase to pay function
• Proactive attitude to change management and process improvement
• An eagerness to take on new projects and make efficiencies
• Good knowledge of modern, professional accounting principles and practices
• Thorough knowledge of accounts payable accounting policies and procedures
• Basic tax principles and working knowledge of VAT
• Ability to multitask, working with priorities within deadlines
• Comfortable and competent with MS Office and Accounting systems. Advanced Excel skills essential and knowledge of Sage X3 desirable

Why Join Us?

• Career progression into senior leadership or architecture
• Supportive environment with clear standards and plenty of opportunity to innovate

About Acorn Insurance

With over 40 years of experience, Acorn Insurance is a specialist provider dedicated to helping individuals secure motor insurance across the UK. We proudly serve more than 50,000 customers, ensuring they find policies that meet their needs and provide the peace of mind that comes with high-quality cover.

At Acorn Insurance, we offer comprehensive training and continuous in-house coaching. You’ll receive in-depth, FCA-regulated industry knowledge and all the tools necessary to grow your career with us.

We celebrate diversity and are committed to fostering a culture where everyone feels respected and valued. As a Disability Confident employer, we ensure our workplace is accessible and inclusive, encouraging our people to bring their best selves to work every day.

The Acorn Group has been recognised as a Great Place to Work for 2024/5.

Why Acorn Insurance?

Acorn Insurance want to give you more than a job, we want to give you a purpose and a career. So, what can we offer you as an employer? Some of the “your tomorrow” benefits you will receive include:

• Enhanced Annual Leave entitlement starting at 31 days and potentially increasing to 35 days per year depending on grade & length of service (including bank holidays)
• Enhanced paternity pay and 16 weeks full maternity pay.
• Colleague Assistance programme offers a suite of wellbeing services such as:
• 6 Free Counselling sessions per year
• Unlimited access to a telephone councillor 24/7
• Access to a free 4-week programme of cognitive behavioural therapy (CBT) with a trained therapist mentor.
• Network of internal qualified mental health first aiders are available to provide support to colleagues.
• A core level of life assurance with the option to increase cover via salary sacrifice and add your spouse/partner
• Ability to access your earnings before payday via Dayforce Wallet.
• Refer a friend scheme with a £250 bonus for every colleague recommended on passing their probation period.
• Access to a flexible benefits platform including an annual flex pot allowance to spend on over 15 benefits of your choice.
• Ability to give back. You can opt into donating money to charity to climate positive organisations directly from your salary.

Reward, Recognition and Culture:

• Long Service Award paid on 5,10- and 15-years’ service
• A reward and recognition hub to celebrate and reward colleagues and peers.
• Consistent and engaging company events including company awards, competitions and charity fundraisers.
• Budgets for department leaders to use for social and engagement events.

Visit our website to view more of our excellent work benefits!

All roles are subject to DBS and Financial checks, any offer made will be conditional until checks are completed to a satisfactory standard.

Due to the length of training and complexity of the role, we can only accept applications from candidates who have at least one year remaining on their (Graduate/ Post study work) visa. Unfortunately, we are unable to provide visa sponsorships.

At Acorn, we are committed to creating an inclusive and supportive work environment. Whether it’s modifying equipment, adjusting working hours, or providing additional support, we aim to ensure all employees can perform at their best. If you require any reasonable adjustments, please let us know during the application or interview process, and we will work with you to ensure your needs are met.