Reflection Spaces Project Manager (Fixed Term Contract until January 2028)

easywebrecruitment.com

Location: Remote
Hours: Part Time (21 hours per week)
Contract: Fixed term to end of January 2028.
Salary: £26,100 – £28,200 pro rata (£43,500 – £47,000 FTE)

This is an important project working in partnership with Government, the NHS, partners and affected communities as part of national memorial activities to reflect on the impact of Covid-19 for people across the UK.

The contract is linked to the anticipated development and delivery timeline of the Reflection Spaces project, which is the primary focus of the role.

Key Relationships: Programme Leads, COO, Director of Strategic Engagement, AD Finance and Operations, Trustees, External Partners

Overall Purpose

The Project Manager will work with NHS member charities and key stakeholders to design, lead and manage a high-profile programme of activity alongside key partners and those with lived experience to create memorial reflection spaces for communities most impacted by COVID-19. This is referred to in this document at the ‘Reflection Spaces’ project.

You will bring a dynamic, can do approach to support the design and delivery of the Reflection Spaces project, ensuring collaboration across a wide range of stakeholders, including their identified Charities, voluntary sector organisations, funders, evaluators and government officials to create beautiful high quality and reflective spaces supportive of those experiencing bereavement with creative elements to mark their significance.

It involves working collaboratively with a wide range of stakeholders including their member charities, trusts, funders, evaluators, and government officials, and ensuring initiatives are delivered successfully.

Overall Objectives

To support the design and implementation of new sensory reflection spaces that create a living memory and legacy for communities of those lost during the pandemic. The new COVID-19 memorials will be created across the country that reflect the importance of green spaces to the nation during the pandemic for health and wellbeing, and to bring people together in remembrance and commemoration to those who have experienced loss.

To convene and engage stakeholders to inform the national elements of the project including development of the creative brief, ensuring a golden thread that brings all of the locally funded projects together.

You will coordinate teams, stakeholders and partners to ensure high quality delivery, excellent interpretation and relevance through codesign to represent the user needs from established steering and engagement groups to ensure quality and impact.

You may also be required to oversee other initiatives successfully so they deliver on their objectives, managing stakeholders, and are delivered on time and to budget – in particular the Green Communities project, which is an existing grant programme to create and improve green spaces and help improve the nation’s health.

Key Responsibilities

Project Design and Development

• Work with the Programme Leads and SRO to develop the Reflection Spaces project from design to implementation considering sustainability and legacy of local project design and implementation with charity members.
• Managing high profile stakeholder relationships and partners across government, horticultural partners and bereavement organisations to codesign the programme of activity and/or high level design brief to guide local project delivery.
• Establish evaluation requirements for the programme and projects delivered at a local level and in line with partners involved, leading processes to convene, capture and share evidence, data and insight to support knowledge of impact for users of the spaces. Commission and manage external evaluations where appropriate, ensuring quality and alignment with project aims.
• Plan funding aspects of the programme allocating awards to chosen Charities able to support the requirements of the spaces as per brief.
• Develop project plans with clear objectives, timelines, milestones and manage and monitor associated budget, ensuring that projects are financially sustainable and cover their costs.

Delivery and Management

• Lead initiatives, in particular the Reflection Spaces project, to ensure they are delivered on time, within scope and budget.
• Establish and oversee robust project governance, risk management, and reporting processes, maintaining strong administration and compliance throughout
• Regularly review and monitor impact against the goals of the programme, ensuring the benefits and impact they seek are being achieved
• Provide line management of staff where required, such as the Senior Projects Officer working across their other related greening projects
• Manage project resources and staff effectively, fostering a collaborative team culture and supporting and ensuring team members are empowered
• Support or lead the process of securing appropriate partnership propositions, selecting service contracts or grant arrangements where appropriate, with regard to considerations such as control and VAT efficiency. Where multiple potential partners exist, ensure they have effective decision making to select the most appropriate partnerships in line with their strategic criteria, either through procurement or application assessments and establish appropriate tender processes for artistic commissioning.
• Manage contracts or grant arrangements with external partners, including evaluators and delivery organisations, delegating as required; lead or support negotiations as needed and ensure partners meet their obligations.
• Oversee and manage the delivery of the Greener Communities project to completion.

Stakeholder Engagement & Collaboration

• Convene and engage stakeholders, including member charities, trusts and employees, funders and evaluators, to co-produce and steer projects collaboratively.
• Facilitating and supporting engagement to harness lived experience voice to inform the design and delivery of locally delivered projects to ensure relevance and suitability of spaces and also to support national commemoration events such as the National Day of Reflection.
• Manage stakeholder relationships throughout the lifecycle of each project, ensuring effective communication and engagement.
• Provide support and guidance to member charities through the projects they fund, enabling high quality spaces and user experience and outcomes.
• Represent the organisation externally, acting as a champion for the company and charities
• Form professional and beneficial relationships with internal and external stakeholders – including at a senior level, representing the department internally and externally and bringing your experience of greening for health.
• Work collaboratively with teams across the organisation to plan commemorative events around the National Day of Reflection and to support the design of communication plans.

Creative Arts Installation

• Lead the creative arts commissioning aspects of the Reflection Spaces project in collaboration with partners to ensure spaces have interpretation and recognition around their purpose and also any installation artwork featuring across all sites acting as the golden thread for the programme.
• Identify and build effective relationships with new stakeholders and funders who are required for the artistic aspects of the Reflection Spaces project to support ambition, working collaboratively to secure income such Arts Council applications or equivalent for the devolved nations such as Creative Scotland.
• Establish creative steering groups that help to codesign artistic aspects that will establish interpretation of the spaces and create a ‘golden thread’ unifying the spaces

Other duties

• Visibly live our client’s values of Human, Collaborative and Pioneering, including their commitment to diversity and inclusion.
• Carrying out the duties of post in accordance with their policies and procedures on Health and Safety and take responsibility for ensuring personal health and safety.
• Working flexibly, prioritising workload, and working effectively as part of a team. Demonstrating an ability to work calmly and effectively when under pressure of tight deadlines, to deliver work on time and to a high standard.
• Work with organisational systems to capture and share stakeholder interactions in a timely manner
• Adhere to relevant legislation, best practice, policies, and processes including, but not limited to charity law, the fundraising regulator, GDPR and professional codes and standards.

This is not meant to be an exhaustive list of duties. The need for flexibility is required, and the post holder is expected to carry out any other related duties that are within the employee’s skills and abilities whenever reasonably instructed.

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