Secretary

Hounslow, London
CJS Recruitment Limited

CJS Recruitment are looking for an Experienced Secretary/Administrator on a Permanent basis for a leading commercial construction company that are based in Heathrow/Hillingdon.

About the role:

We are seeking a highly organised and proactive secretary / admin clerk to provide essential administrative support within the busy construction industry. You will be a key part of the team, ensuring smooth office operations, supporting project teams and maintaining accurate documentation throughout the lifecycle of construction projects.

Key Responsibilities:

• Perform general office administration tasks including filing, photocopying, scanning and managing correspondence (email, letters, phone calls).
• Support project managers and site teams by preparing and distributing project documentation, meeting minuets and reports.
• Maintain and update construction project records, contracts, drawings and other important files.
• Coordinate meetings, schedule appointments and manage diaries for key personnel.
• Handle incoming and outgoing post, ensuring timely distribution.
• Assist with invoicing, purchase orders and basic bookkeeping tasks.
• Liaise with suppliers, subcontractors, clients and internal teams professionally.
• Ensure compliance with company policies, site regulations and health and safety procedures in documentation.
• Manage office supplies and equipment, ordering replacements as needed
• Support the onboarding process for new employees with administrative tasks.
• Provide general support to the team and assist with ad hoc tasks as required.

Requirements:

• Proven experience in an administrative or secretarial role, preferably in construction or related industry.
• Strong organisational and time-management skills with an eye for detail
• Excellent written and verbal communication skills
• Proficient in Microsoft office suite (Word, Excel, Outlook, PowerPoint)
• Ability to manage multiply tasks efficiently and work independently
• Basic understanding of construction terminology and documentation is a plus
• Friendly, professional and customer- focused attitude
• Ability to handle sensitive and confidential information with discretion
• Good numeracy skills for handling invoicing and purchase orders.

We invite applicants who have Secretary / Administrator experience in the construction or commercial sectors to get in contact for the opportunity to work with one of the leading players within the commercial sector.