Senior Finance Assistant – Purchase Ledger

Leeds, Yorkshire
Broster Buchanan Ltd

• Agile working – remote working with possible 1 day in the Leeds office
• 30 days annual leave (plus bank holidays)
• Salary sacrifice schemes

Reporting to the Finance Manager, the Senior Finance Assistant – Purchase Ledger will run the purchase ledger for the whole organisation, leading on purchase orders, purchase invoices, credit card transactions, staff expenses and supplier payment runs. The post holder will work to ensure all purchase ledger tasks are completed on a timely and accurate basis, ensuring that suppliers are paid in a timely manner and that expenditure is recorded in the accounts correctly.What’s in it for you

• 12-month fixed term contract (maternity cover)
• Agile working – remote working with possible 1 day in the Leeds office (but you will need to live in the UK with a current UK Right to Work)
• 30 days paid holiday (plus bank holidays) per year.
• Pension scheme
• Cycle to work scheme.
• Salary sacrifice schemes
• Travel season ticket loans.
• Employee assistant
• Salary £31,344

What you will be doing

• Ownership of the purchase ledger, including processing invoices, matching invoices to purchase orders, employee expenses, payment runs, and supplier statement reconciliation. Supplier payment runs are processed twice a month. Around 2,500 invoices are processed each year.
• Monitoring of proforma invoices and keeping a register of these, to ensure that the VAT invoice is received at the appropriate time and VAT is reclaimed correctly.
• At each month end, ensuring the purchase ledger is tidy and actioning any debit balances. Running of various reports such as Aged Creditors and saving down for audit purposes.
• Management of company credit card holders, including setting up new cardholders, cancelling cards, and amending credit limits. Uploading of credit card transactions to the online expenses system, and ensuring these are reconciled by cardholders in a timely manner.
• Responsible for setting up payroll related payments in the bank each month, sending details to the Finance Manager for internal approval.
• Contribute to the monthly expenditure contracts review with the Contracts & Procurement Manager, highlighting areas where spending with a particular supplier has gone over the relevant thresholds.
• Providing training to staff on our purchasing procedures, including giving new purchase order raisers training on the purchase order online system, PS Purchasing. Ownership of purchase ledger related pages on Oracle, including staff training guides, and keeping these up to date.

What you will offer

1. Demonstrable experience of managing a purchase ledger and all associated tasks such as supplier payments runs, purchase orders, managing a busy inbox
2. Experience of working with finance systems
3. Self-motivated and proactive with a keen drive to improve processes and create efficiencies
4. High accuracy and attention to detail, with ability to work to deadlines
5. Good knowledge of Microsoft software such as Excel and Outlook
6. AAT qualified (or working towards) Essential criteria