Senior HR Administrator

City, London
Office Angels

Job Title: Senior HR Administrator

Salary: 40k-45k

Location: Blackfriars

Benefits

20 days holiday + 8 BH + 4 extra days ay Christmas

5% Employer Pension

Training + Development Opportunities

40 hours per week – hybrid 2 days office 3 wfh

Our international client is looking for a driven, ambitious and hardworking individual to support their HR team as well as take on the technical recruiting side of the business. They are looking for someone ambitious and looking to grow with the company. A large part of your day will be dealing with technical recruitment for the business.

You will also be supporting the team with a wide variety of HR duties; looking after all admin aspects of the employee lifecycle. HR also run a number of events through the year which you could champion and there will also be a combining of systems which will involve a lot of input from yourself. This role is reporting directly into the HR Director who would be a great mentor, a fantastic opportunity for someone ambitious and hardworking!

Your key responsibilities will include:

• Prepare new joiner paperwork including offer letters, contracts and acceptance/rejection emails in a timely and accurate manner
• Continuous improvement across all HR Admin processes
• Approving employee personal detail changes through the HR system
• Draft reference letters; post-employment references, visa references and mortgage/rent references
• Supporting HR Advisors & HR Managers with drafting any paperwork required for employee lifecycle changes e.g. changes to terms and conditions, maternity/parental leave, etc.
• Responding to employee queries
• Sending new joiners welcome emails, scheduling probation reviews for relevant joiners
• Coordinating work experience students and interns
• Updating other departments of new starters and leavers, coordinating desks and issuing alarm/entry keys
• Requesting and chasing references for new joiners
• Provide admin support in application and coordination of airside passes, relevant training etc.
• Other ad hoc duties as and when required e.g. notetaking for employee relation meetings/HR meetings
• Arranging meetings, room bookings, and travel arrangements including flights/accommodation/visas for Directors and teams
• Producing Reports and data analysis for HR Director
• Printing, Scanning and Filing as and when required
• Coordinating pre-employment and right to work checks for new joiners
• Setting up user accounts on HR and internal systems, updating details as necessary
• Coordination and distribution of the weekly new joiners and leavers email
• Supporting the coordination and delivering company inductions
• Maintain e-files for employee paperwork ensuring files are set up in line with start dates
• Leaver administration including drafting leaver letters and completing termination forms
• Archiving leaver e-files and hard copy files
• Provide admin support in annual HR processes, such as appraisals, promotions and salary review and other project work e.g. inputting data in spreadsheets, scheduling meetings, preparing paperwork etc.
• Administrative Support on any audits that the HR Team are required to participate
• Managing front of house and telephones twice a week.

Skills and Experience Required:

• Graduate with HR assistance experience essential, ideally CIPD full or part qualified
• Good communication skills, both verbally and in writing
• Maintains a positive attitude towards routine tasks
• Strong organisational skills with the ability to prioritise effectively ensuring all deadlines are met
• Pro-active approach
• Friendly Customer Focus and strong interpersonal skills
• Understands and appreciates the importance of using discretion
• Excellent and proven Excel skills
• Flexible and collaborative, an ability to thrive in a fast-paced environment

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

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