Senior PA Resource Officer

Paisley, Renfrewshire
Pertemps Glasgow Perms
Job Title: Senior PA – Resource OfficerDuration: Starting ASAP – 6 monthsLocation: Paisley (PA1 area), hybrid workingWorking Hours: 35 hours per weekSalary: £23.14 per hourBasic disclosure clearance required for this role.Job Duties:

• Serve as the first point of contact for the senior manager, handling correspondence, emails, and phone calls efficiently.
• Direct and delegate tasks arising from correspondence, emails, and phone calls to the appropriate area of service.
• Flag critical actions to the manager and ensure timely responses.
• Review communication from others to identify duplication and ensure correct governance processes are followed.
• Co-ordinate enquiries and complaints, drafting initial response for approval.
• Manage the diary, organise meetings, and appointments, ensuring reasonable scheduling in line with priorities.
• Book and arrange travel, transport, and accommodation as required.
• Prepare communications on behalf of the manager and develop meeting agendas.
• Support strategic planning or operational groups as needed.
• Organise and plan meetings, prepare meeting materials, and take minutes.
• Conduct literature or practice research as requested by the manager.
• Prepare or support the preparation of presentations.
• Assist the manager in financial planning, budget-related work, and collating information for contracts, commissioning, and procurement.
• Manage complaints, enquiries, and FOI requests to ensure response times are met.

Essential Skills/ Knowledge:

• Proficient in IT skills including word processing, email, and internet.
• Excellent communication skills (both verbal and written).
• Ability to work under pressure and meet challenging deadlines.
• Strong problem-solving skills and ability to work on own initiative.
• Effective time management skills.
• Team player with the ability to collaborate effectively.

To apply, please submit your CV on this advert.