London Gov

London Gov
Communities & Skills Collaborative, open, inclusive and fair – we work with and through partners to ensure Londoners can shape healthy, empowered and productive lives. Communities and Skills is led by Executive Director, Tunde Olayinka and is comprised of the following units: Civil Society & Sport, Communities & Social Policy, Group Public Health Unit, Skills and Employment and Health, Children and Young Londoners.

Delivery Team- Skills & Employment Unit

We develop, deliver and manage adult education programmes to benefit Londoners who need support to improve their skills, get and keep a job or progress in work.

Your role

You will manage contracts with individual providers of Adult Skills to make sure that what they do ensures best value for public funding, delivers the mayor’s priorities and supports Londoners to succeed in the London economy.

Principal accountabilities

Oversee the development, delivery, management and closure of a portfolio of skills and employment projects and programmes using the GLA’s project management methodology in conjunction with any relevant funding requirement
Establish a good working relationship with own portfolio of Jobs & Skills for Londoners providers, ensuring all onboarding processes have been followed and delivery performance is being optimised.
For all projects and programmes in own portfolio, undertake ongoing and proactive management, monitoring, verification, recording, analysis and reporting of
Financial, outputs and outcomes performance, to ensure achievement of target outputs and outcomes and programme objectives within budget and while maintaining overall value for money.
Quality assurance and compliance, including through regular monitoring and audit of the activities and supporting evidence of delivery partners and their sub-contractors.
The validity accuracyand eligibility of claims, including ensuring external funding bodies’ management information and monitoring requirements are met.
Progress against milestones, and financial and outputs and outcome targets, ensuring delivery and quality concerns are raised and tackled promptly.
Risks and issues, to ensure awareness and understanding of these and implementation of appropriate and timely mitigations.
Develop, produce, distribute, implement and maintain project and programme documentation, systems and processes such as guidance notes, risk logs, issue logs, action lists, requirements logs, project plans, programme prospectus and application forms, team plans and work packages, ensuring standardised approaches to support and maintain best project and programme management practice and ensuring effective delivery of targets to time, cost, quality and specification.
Hold budget accountability for all projects and programmes within own portfolio, including responsibility for accurate budgeting, forecasting and compliance with GLA approval processes and with all GLA and external funders’ financial, regulatory, audit and compliance requirements.
Take ownership of the management and resolution of operational, contractual and performance issues arising on projects, including implementing follow up or remedial actions if required, in all cases complying with relevant GLA procedures and appropriately escalating issues to line and team manager(s) as necessary.
Establish and maintain excellent working relationships with applicants, delivery and funding partners, contractors, boroughs and other stakeholders within and outside the Authority to ensure successful delivery of projects and programmes, uphold the reputation of the team and the GLA, and assist in delivery of the mayor’s policies and programmes.
Produce project and programme communications, sharing learning and celebrating successes, and represent the GLA, the team, our projects and programmes, to external audiences as required, ensuring a high level of visibility of our activities and of the outcomes and benefits from these for London and Londoners.
Prepare accurate, good quality responses to project-related questions and correspondence to the mayor and from Assembly members, Government departments and other organisations in the public, private and voluntary sectors, to agreed deadlines.
Work with the wider GLA Skills Policy and Strategy team and Skills Funding and Systems team to inform the development of priorities for a devolved adult skills fund and future funding.
Manage resources allocated to tasks in accordance with the GLA’s policies and code of Ethics and Standards. Realise the benefits of London’s diversity by promoting and enabling equality of opportunities and promoting the diverse needs and aspirations of London’s communities.
Realise the benefits of a flexible approach to work in undertaking the duties and responsibilities of this job, and participating in multi-disciplinary, cross-department and cross-organisational groups and project teams as necessary and appropriate to ensure that opportunities for integration and inter-disciplinary working are realised.

Accountable for:Resources allocated to the post.

Principal contacts: Senior Managers and staff within the Authority and relevant London Borough(s), Further Education Institutions and Senior Officers in other public and private sector organisations including TfL, national government, and representatives of partner organisations.

Person specification Technical requirements/experience/qualifications

Demonstrable experience of developing, managing and delivering large-scale high value projects and programmes in complex organisations, and a track record of successfully delivering results on target and within budget, ideally including skills and employment projects.
A thorough knowledge of programme and project management and control techniques, including project planning and appraisal, financial and performance analysis and management, risk management, issue resolution and evaluation.
Evidence of well-developed IT skills, solid experience of using financial management systems and processes, and excellent report writing skills.
Demonstrable experience of using strategic research and analytical skills to support and enable project and programme development, delivery, and evaluation.
Experience of establishing and managing complex, and sometimes hostile, stakeholder relationships to achieve positive outcomes for the Authority.
An understanding of local and national skills and employment funding streams associated reporting and the benefits of outcome-related funding models for both participants and funders.

Problem Solving

is analysing and interpreting situations from a variety of viewpoints and finding creative, workable and timely solutions.