Talent Acquisition & Operations Coordinator (Fully Remote for US-Based Client)

Unbottleneck

We’re looking for a detail-oriented and proactive Talent Acquisition & Operations Coordinator to support our recruitment efforts and operational processes. In this fully remote role, you’ll help drive candidate flow, support managers, and ensure the smooth execution of day-to-day operations across teams. This is an ideal position for someone who thrives in a fast-paced environment, communicates with ease, and enjoys working across multiple functions. This role will begin as part-time and transition into full-time.

Key Responsibilities:

• Post job descriptions and manage listings across applicant tracking systems.
• Coordinate and schedule candidate interviews across teams and multiple time zones.
• Maintain applicant tracking and progress in the CRM and talent pipeline.
• Communicate with candidates via email, video call, and WhatsApp.
• Draft and send NDAs, offer letters, and contracts for clients and team members.
• Support the internal team by escalating issues, drafting documentation, and managing workflows.
• Coordinate client-side interviews and onboarding requirements.
• Create and manage support tickets and internal deal flow as needed.
• Keep all databases and records up to date with candidate and client activity.
• Provide general administrative support to operations and recruitment functions.

What We’re Looking For:

• 3+ Years of experience in recruitment coordination, operations, or a related admin role.
• Strong organizational skills with an ability to multitask and prioritize.
• Excellent communication skills, both written and verbal.
• Experience with CRM, ATS, or project management tools
• Comfortable using WhatsApp for real-time communication.
• A proactive, can-do attitude and strong attention to detail.
• Use discretion when handling confidential information.

Other Requirements:

• Own Laptop or desktop computer
• External Monitor
• Sufficient backup power supply for power outages
• Good quality headset with a built-in microphone
• Working hours are Monday to Friday, 9 am – 1 pm (Eastern Standard Time)