Workplace Coordinator

Jones Lang LaSalle Incorporated

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Workplace Coordinator

Provide general Facilities Management services, including continuous monitoring of the facility and creating a best-in-class workplace experience. Collaborate with facility managers to handle routine operations such as procurement, work order management within CMMS, issuing purchase orders, managing bid requests and contracts, asset tracking/disposal, and processing accounts payable and receivable.

Support site events and workplace programming to ensure assigned tasks for the group or subcontractors are completed.

This is a 12-month Fixed Term Contract covering maternity leave.

Area of Responsibility Administrative Function

• Assist Facility Management Team with tactical planning and daily workload management.
• Provide facility-specific support to the project management team as needed.
• Manage small facility management tasks.
• Coordinate/support special events for clients or JLL.
• Support meetings and conference room bookings.
• Assist with scheduling maintenance activities.

Communication and Relationship Coordination

• Provide ongoing facility management services, including monitoring office/facility conditions.
• Act as a liaison with clients, visitors, and guests.
• Ensure follow-up with customers.
• Coordinate with vendors and service providers to ensure quality work with minimal disruption.

Compliance

• Assist with budget requests, analysis, and reporting.
• Research and report on budget variances.

Knowledge, Skills & Abilities Education/Training

Associate’s degree in facilities management, building, business, or related field; or equivalent work experience.

Experience

At least 2 years of relevant Facility or Property Administration experience.

Skills & Knowledge

• Excellent customer service skills and orientation.
• Professionalism under stressful situations.
• Effective planning and time management skills.
• Ability to multitask and work independently.
• Experience with Corrigo or similar CMMS systems.
• Proficiency in MS Office and Google Suites; strong communication skills.
• Strong organizational skills and collaborative approach.

Other Abilities

Proficiency in Excel, including customizing reports.

Location:

On-site – London, GBR

If this role resonates with you, we encourage you to apply, even if you don’t meet all requirements. For adjustments in the application process, contact or call . For other inquiries, please visit our Contact Us page.

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